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Export Mailbox to PST from Offline EDB in a Secure & Reliable Way

Published By Raj Kumar
Anuraag Singh
Approved By Anuraag Singh
Published On June 17th, 2024
Reading Time 6 Minutes Reading
Category Exchange Server

In this write-up, you will get complete information about how to convert EDB to PST format? In the below section I have explained all possible ways to export dismounted EDB file to PST format for Microsoft Outlook. Lets get started!

As many of us know that the Exchange Server stores its entire mailbox data in EDB file format. Thus, you can imagine the importance of EDB files whose entire mailbox data is stored in that file. Many Exchange Administrators keep a backup copy of the user’s mailbox data in EDB format.

However, when the need occurs to access the data from the EDB file, then most of the users prefer exporting it to PST format first. But choosing a reliable solution is a tricky task as the EDB file contains crucial and sensitive information that you can’t risk.

We are here to provide secure methods for extracting Exchange server mailboxes from EDB to PST format while ensuring data integrity. Before diving into the process, let’s explore some common reasons why a user might need to export EDB file to PST format.

Reasons for Converting EDB to PST File

Exporting data from Exchange server mailbox i.e. EDB file to PST format is very common for Exchange server administrator. At the same time it is very rare for non-technical or home users. Don’t will explain every point in detail, so that a home user can also understand the ways to change EDB file to PST format. Lets start with reasons, why export EDB to PST file?

  • Exchange Server Down: It the big issue for any organization. So, to maintain mail flow the quickest way to export Exchange mailbox to PST format and access it in Outlook locally.
  • Migrating to Another Platform: Due to technological evolution, you are willing to migrate on other platforms.
  • Unable to Mount EDB File: Exchange server not responding and allowing to attach EDB file. In this case, only one option user has and i.e. convert EDB to PST format.
  • Backup or Archiving: Storing old data is always plays vital role in case of emergency. Convert EDB to PST format and save the PST file as backup of Exchange mailbox.
  • Maintain Data Compliances: In many organization data compliances policy force to save user’s data from certain time period. Storing data on server is not cost friendly. So, exporting data from Exchange EDB to PST format can reduce cost and help in easy management.

Apart from above listed reasons, there are many other reasons that can force an Exchange admin to export data from EDB file to PST format. Now lets move to the solution part.

Methods to Convert EDB to PST Format

There are multiple solutions to complete this task, all listed in the section below. However, before choosing any method, make sure to create a recent backup of the EDB file, as a single mistake can lead to data loss. Each solution has its own pros and cons. Let’s understand each method in detail with steps:

1: Export EDB to PST using EAC (Exchange Admin Center)

Exchange Admin center is a built-in option in Microsoft Exchange server. An Exchange administrator can use this to export entre data from EDB to PST format. Lets find out the steps:

  • Open EAC and Login with Exchange Admin Account
  • Navigate to Recipients and Then User Mailboxes
  • Select The Mailboxes that You want to Export From EDB to PST file
  • Click on More (…) button and choose Export to a PST file option.
  • Follow UI Instruction and Browse Path to Save the Exported PST File.

Some Limitations of Using EAC

  • Complexity in exporting large size Exchange mailbox.
  • Does not support to export archive mailbox and public folders.
  • Requires permissions and access rights to export data.
  • It is not compatible with all versions of Exchange server.
  • Required Exchange Server with Proper Functioning

2. Export Using Exchange Management Shell (EMS)

Exchange Management Shell allows Administrator to run commands. Follow the steps and export data:

  • Go Run or Windows Search and Type Exchange Management Shell.
  • Launch  The Shell and Run New-MailboxExportRequest Command. New-MailboxExportRequest -Mailbox user@example.com -FilePath \\Server\Share\MailboxExport.pst 
  • Run Get-MailboxExportRequest command and Monitor the Export Process.


  • It is an scripting language command
  • Support only small size EDB file
  • Data can be lost while exporting
  • Requires technical knowledge
  • Recommended for Exchange Admins

3. Export EDB to PST Using Software

It is impossible to extract data directly from the EDB file when you don’t have a Live Exchange Server environment. Even if you have the Exchange Server environment, then also it is quite complex and a lengthy task.

Thus, to make your job simple and efficient, there is one of the most rated tools i.e. SysTools EDB to PST Converter. This software is the first choice of Exchange administrators who don’t have much time to execute the process manually. Additionally, the tool also eliminates the issues and limitations of the manual procedure as well.

This software facilitates the export process with minimal resources and in the least possible time. The software extracts data from multiple EDB files & mailboxes into PST format while taking care of server performance.

It can repair corrupt Exchange databases and restore mailbox in Exchange to PST format easily. This software provides a dual scanning option (Quick and Advance scan) which remove corruption from dismounted/offline EDB file automatically without data loss.

The software also provides an export report for Admins to monitor the entire EDB to PST extraction process within a single CSV file.

Let’s discuss the working of this tool in depth.

A Brief Guide to How This Tool Works

Step-1. Download & Install EDB to PST Converter on your Windows OS system.

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Step-2. Click on Add File button and load the EDB file into the tool.

Step-3. View all the EDB mailbox data items in the panel.

Step-4. Choose PST option to extract EDB mailbox into PST format.

Step-5. Click on the Browse button to set the destination folder > Click on the Export button.

Finally, all the data from your offline Exchange EDB file will be extracted into PST format.

Also Read: Users can find out how to recover deleted emails from Exchange Server in a trouble-free manner.

Final verdict

After reading this blog, you should have complete information about how a user can export mailbox from EDB to PST file. If you also have an EDB file that you want to access in Outlook or keep as a backup copy, then this is the best write-up for you. Here, you will get the best solution to extract complete mailbox data from EDB files without losing any data.

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