How to Split PST by Year & Date? Best Techniques
Are you also frustrated with your large Outlook PST file, which contains years of data, and want to split PST by year and date to manage data properly? Then you are not alone; multiple users are looking for the same. This write-up is going to explain the best and possible methods to split Outlook archive file by Year and Date with proper and complete information.
Outlook email client is a popular choice of experts and normal users to manage emails, contacts, calendar, and other personal and professional data. And it generates PST format, which stores the complete data of the Outlook profile. There are two types of PST files: ANSI (old) and UNICODE (new), and both types can store a limited amount of data, which depends on the version:
If your Outlook PST contains the old emails and other items that are important to you, but you can’t store them for a long time due to storage issues, then splitting the PST file by Year and date is the best option.
And here we have explained both possible manual and expert solutions to split PST by Year and date. Before choosing any method, let’s understand how it impacts your daily tasks and work.
Why Do You Need to Split Outlook Archive File by Year?
- If your data file crosses the set limit of storing data, then your file becomes corrupted and damaged. This is the basic and major issue of large data files.
- Also, your Outlook performance slows slow and the features like search will take ages to find any item or email.
- Containing emails from years makes your Outlook mailbox cluttered and unmanaged, so splitting them by year and date makes your mailbox manageable.
- Your Outlook keeps crashing and freezing while performing any task.
How to Split PST by Year and Date?
Archive feature and the Import & Export wizard are the only manual methods to manage your large data files by year and date. And in case you haven’t installed the Outlook file, then we have suggested an alternate and automated solution to split Outlook PST file by year and date. Both techniques are described below in detail:
#1: Archive Feature in Outlook
- Open your Outlook account.
- Head to the “Info” >> “Tools” >> “Clean Up Old Items” from the “File” tab.
- Now, select the folder that you want to archive.
- After that, choose the “Archive this folder and all subfolders” option.
- Now set the date filter under “Archive Items Older than”.
- And then select the location to save the new PST file.
- Now repeat the same process for each year folder.
#2: Import & Export Wizard to Split PST by Year & Date
- Launch your Outlook application.
- Select the “Open & Export” >> “Import/Export” from the “File” tab.
- Choose the “Export to a File” >> “Outlook Data File (.pst)” option.
- Choose the folder that you want to export.
- Select the “Filter” under “Advanced or More Choices” and set the date and year according to your choice.
- And then save the file after selecting the location.
- Repeat the same procedure again and again for each file.
Points to Keep in Mind Before Choosing Any Manual Technique
- Your Outlook application must be installed and connected to the proper account.
- These methods can’t split PST by Year and date in bulk, so you have to follow the same process again and again for each file.
- Multiple steps make the procedure more tedious and lengthier.
- This method will not support large PST files, because there is a high chance that your Outlook will crash or freeze.
#3: Automated Way to Split PST by Year & Date without Outlook
If you are facing the same drawbacks with manual methods or don’t want to install the Outlook application or have an older PST version that is not supported by the current Outlook version, then go for the SysTools PST Splitter Tool.
This is the only and direct way to split Outlook PST file by year and date without losing any information from the data file. One of the best parts is that it supports all sizes of Outlook data files without any limitation. More features and settings are given in the upcoming paragraphs with proper working steps:
Download the free trial edition to use the software before going for the paid version.
How to Split PST File by Year and Date? Tool’s Step
- Download and install the given tool and add your PST files and folders as per your choice.
- Locate the path of your large PST file from the machine and choose the “Open” icon to upload it.
- Browse the location to save the resultant data file using the “Browse” button and then the “Next” button.
- Select the required files and folders, and then choose the “Split Option” as “Split PST by Year or Date” as per the requirement.
- After that, select the “From” and “To” year or date range as per your choice.
- Select the “Next” button for a quick summary of what you have selected.
- Again, choose the “Next” icon to start the live process of splitting by year and date.
- After that confirmation, hit the “OK” button to finish the process.
And you will get the output file to the selected location successfully.
Why Only This Solution to Split Outlook PST by Date and Year?
This software provides very different and advanced features and settings, which make it more powerful and the first choice of all users, so here are some capabilities.
- This amazing tool is capable of supporting all PST files exported by any Outlook version 2021, 2019, 2016, 2013, 2010, and older versions.
- It has the power to split Outlook PST by year, date, folder, size, Email ID, category, sender, and subject.
- Also, it maintains the folder hierarchy and email components during the process, including email header and body details, and the same for other items.
- This software doesn’t change anything in the original data file, which makes the original data safe and secure.
- Outlook installation is not required as a supportive tool, because it works independently.
- Users can easily split multiple PST in bulk without having any restrictions or limitations.
Time to Say Bye
We have resolved the most searched query by users how to split PST by year and date to manage data properly. If you are also one of them, then you are on the right page. We have used the Archive and Import & Export feature of Outlook as manual ways, which are good options for those who have Outlook installed and one or two files to manage.
In case you don’t have Outlook and large multiple archive files, then go for the automated solution. This is the right and reliable way to split Outlook PST by date and year.
