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How to Migrate Zoho to Office 365 Using Manual Solution?

Deepa Pandey | Modified: March 22nd, 2023 | Migration | 6 Minutes Reading

In this fast developing advanced technology world, emails play a really important role in everyone’s life. All over the world, personal or professional users share their important information through email. Amongst the many email platforms out there, Zoho Mail is one email client that only lets users communicate via email. But, sometimes users need to know how to migrate Zoho to Office 365. Because Zoho Mail only provides the facility to send and receive emails to help small organizations. But Microsoft Office 365 provides cloud storage and multitasking with advanced features like word, docs etc.

In this article, we are going to discuss the reliable ways to perform Zoho Mail to Office 365 migration. The process of performing this migration is not as easy as it looks. In short, it can be a complicated task for most users.

We have received a query from the forum site which will help you understand more about the migration process.

User Query: In my small organization, we are using the Professional edition of Zoho email client from last 2 years. After a certain time period, we had to purchase the plan again to continue working. Now, it is unbearable for us and It is not compatible with desktop version. Also, admin has decided to migrate Zoho email to Office 365 / Microsoft 365. So, is there any effective solution to do this migration? Any help appreciated Will go. Thanks in advance.”

How to Migrate Zoho to Office 365 / Microsoft 365 Manually?

After considering above-mentioned query here, we are going to describe the step-by-step procedure via manual method. However, this process is divided into two parts first is to export Zoho mail to Outlook PST and then import the resultant file to Office 365. You just need to follow all the steps in sequence to get a positive outcome.

Step 1. Firstly, Sign into your Zoho Mail account on any operating machine.

Step 2. Now, choose the “Settings” option to select Import/Export option from the drop down list.

Zoho Mail Migration to microsoft 365

Step 3. In the “Export” section, select the required folder from which you want to transfer emails.

folders selection

Step 4. Afterward, hit on the “Export” button to move further with the task.

Export Emails

Step 6. The migration procedure will begin and you will get an email on the same account including the zip file link of the Zoho emails.

Zoho zip file

Step 7. Finally, you get the zip file in the .eml format, just convert it into .pst file. Once done, you can import the file in your Microsoft Office 365 account on any Windows & Mac OS via Network uploading method.

Drawbacks to Perform the Migration Manually

This manual procedure contains some drawbacks that are listed in the next section, like-

  1. If the user tries to migrate Zoho to Office 365 manually then, there are high chances of data and attachments loss.
  2. Moreover, the manual process is very tiresome and slow too while transferring emails from Zoho mailbox.
  3. Applying various filters as provided in this manual method may lead to corruption of crucial data.

The user can opt this solution for migrate Zoho mail to Microsoft 365 account, but it is not feasible solution. Therefore, there comes a need for a systematic solution to migrate data without any changes in existing data.

How to Migrate Zoho to Office 365 Account Automatically?

As per the above mentioned limitations, we suggest you to go for its alternate method to perform a Zoho to Office 365 migration. So, in this case, you can simply use IMAP to Office 365 Migration Tool to transfer Zoho emails on both Windows & Mac OS.

With the help of this software, the user can migrate the required emails to the destination account without any expertise help. Furthermore, this tool does not require any high-core technical knowledge to perform the procedure. It will help you to perform migration job with complete data security on all supported Mac and Windows OS versions.

The application is equipped with advanced functionalities. Some more features are listed below:

  1. The tool facilitates the selection of Folders for Mac users to transfer only specific folders from Zoho Mailbox.
  2. Furthermore, this automated tool provides date filter option to migrate only selected emails as required.
  3. Compatible with all advanced versions of Mac OS and it also supports Windows 2012/2016 Server, Windows 10/11 (64-bit) editions.
  4. When performing the migration, Zoho emails that has already been migrated can be skipped using the Delta migration option to eliminate duplicate chances.
  5. It even keeps the entire Zoho Mail folder hierarchy with all email attributes and attachments in the destination Microsoft 365 account.

Working Steps of the Windows Based Software

Step 1. Download and install the Zoho Mail to Office 365 migration tool on windows OS and select source and destination platform.

download zoho to microsoft migration tool

Step 2. Select Zoho Mail option and click Next after validating the required user account.

migrate Zoho to Office 365

Step 3. Now, for the Office 365 destination, provide details and authenticate it as well, tap Next.

validate microsoft 365

Step 4. Select users according to the needs and validate all the imported users.


Step 5. Finally, choose Start Migration button to migrate Zoho to Office 365 / Microsoft 365 account on Windows computer.

migrate Zoho to Office 365

How to Use Zoho to Microsoft 365 Migration Tool for Mac? Steps

Download the software on supported Mac OS versions and perform the migration by following below steps-

  • In the source account, select Zoho Mail option and enter the details in the user name and password section for account validation.

migrate Zoho to Office 365

  • Afterwards, select Office 365 for the destination account, enter credentials and validate it.


  • Now, if necessary, just apply additional filters or tap Add button for multiple accounts migration.


  • In the last step, click Start Migration and this Mac based tool will begin to migrate Zoho to Office 365 account in bulk.

migrate Zoho to Office 365

Let’s Wrap Up

We can say that the manual procedure to migrate Zoho to Office 365 contains some disadvantages. Thus, users can go for the indirect method like the manual method is stated above. Therefore, we have shared an automated method as well in the later section as a Zoho mail to Office 365 migration tool. In short, in this article, we have shared both manual and automated solution for all the users. So, one can go for the method that suits the requirement on any Windows and Mac operating system.

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