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How to Migrate from Zoho Mail to Office 365? : Move Zoho Emails to O365

Deepa Pandey | Modified: 2020-05-18T13:27:09+00:00 | How to, Office 365, Tips | 7 Minutes Reading

In this fast-growing advanced technology globe, emails play a really important role in everybody’s life. All over the world, personal or professional users share their important information through emails. Among, lots of email platforms, Zoho Mail is one such email client that only lets users communicate via email. But, sometimes users needs to know how to migrate from Zoho mail to Office 365. Because Zoho mail provides a facility for sending and receiving emails only. But in the case of Microsoft Office 365 facilitates multiple tasking like the word, documents etc. with cloud storage with advanced features.

In the upcoming section, we are going to discuss the reliable ways to perform Zoho to Office 365 migration. The process to export Zoho mail to O365 account is not that much easy it is complicated enough. We have found a query from the forum site that will help to make you understand more about the export process.

“In my small organization, we are using business version of Zoho email client from past 2 years. After a certain time period, we have to purchase the plan again for the continuation of work. It is unmanageable for us and it does not compatible with the desktop version, moreover, the administrator has decided to migrate Zoho email to Office 365. So, is there any effective solution to perform this migration? Any help would be appreciated. Thanks in advance.”

Manually Migrate from Zoho Mail to Office 365

After considering above-mentioned query here, we are going to describe the step-by-step procedure to perform Zoho to Office 365 migration. This process is divided into two parts first is export Zoho mail into Outlook PST and then import the resultant PST to Office 365 account. You just need to follow all the steps in sequence to get a positive outcome.

Quick Solution:
Download SysTools Zoho Backup Tool to import Zoho emails into PST file format in Outlook account. It is the most advanced and simplified application available for the user to transfer Zoho Mail emails into Microsoft Outlook PST file format. The software provides many efficient features to sort your Zoho emails, filter according date etc. Download the free trial version of the software and see the functions of the application.

Download Zoho Backup Tool

Export Zoho Mail to PST File Format

We have an efficient direct solution above. Now see how to migrate from Zoho mail to Office 365 account using manual solution available to move Zoho mailbox items into PST format. In the upcoming section, you will see the manual steps.

Step 1. Firstly, Sign into your Zoho Mail account.

Step 2. Now, choose the “Settings” option to select Import/Export option.

Zoho Mail Migration

Step 3. In the “Export” section, select the folder from which you want to export emails.

Migrate Zoho Emails

Step 4. Select a folder from where you need to export the emails:

  • Get the months (duration) from drop-down displays
  • A user can even choose the date range in which you want the emails to be migrated
  • You require to opt to migrate all messages for exporting the entire folder

Step 5. Afterward, hit on the “Export” button.

Zoho Export Emails

Step 6. The migration procedure will begin and you will get an email on the same account including the zip file link of the Zoho mail.

Zoho archive file

Step 7. Finally, the zip file is downloaded and used to be imported as PST format.

Transfer PST File to Office 365 Using Network Upload

Now to the first stage of the process is complete. Now see how to migrate from Zoho mail to office 365 account, the user needs to move Zoho emails into PST and then PST into O365. If you are having only a few emails, you can follow the manual steps to transfer personal folder file into O365 account as discussed below.

  1. A user needs to install and run the “Azure AzCopy” tool that will migrate PST files to Office365 and copy the SAS URL which is a combination of SAS key and the network URL for the Azure storage location in Office 365. Due to SAS key administrator will get the permission to import PST files to Azure storage location easily.
  2. After that, admin can import the PST files in an Azure storage location in the cloud. The azcopy.exe program will migrate PST files to Office 365
  3. Finally, the admin can preview a list of uploaded PST files that are imported in Office 365, by using the Microsoft Azure Storage Explorer

Drawbacks to Perform Zoho to Office 365 Migration Manually

This manual procedure contains some disadvantages that are listed as. Have a look:

  1. If the user migrate Zoho email to Office 365 then, there are high chances of data and attachments loss.
  2. The process is very tiresome and slow too.
  3. Applying various filters via Zoho mail may lead to corruption of crucial data

The user can opt this solution for move Zoho mail to Office 365. But the solution should be safe, secure and efficiently such as Zoho Mail Archive Software. With the help of this software, you can take the backup before performing the migration task. This tool will help you to take backup of your data and then prevent your data for further uncertainties. As we discussed in the above section, this application will also help you to import Zoho Mail emails into personal folder file locally.

How to Migrate from Zoho Mail to Office 365 in Hassle-Free Manner?

As per the above-mentioned limitations. We are suggested to go with an appropriate method to perform the Zoho to Office 365 migration task. This is a third-party software known as “Office 365 Backup & Restore” utility. With the help of this software, a user can move PST to Office 365 account without any expertise help. This tool does not require any technical knowledge to execute the transfer task. The application is equipped with advanced functionalities. Some more features are listed below:

Download Office 365 Backup & Restore
  1. Import several PST files into Office 365 user or admin accounts
  2. Provides Include folders option to transfer only specified folder
  3. The tool offers Date Filter option to move selective data from PST
  4. Perform Incremental Import from same PST file after the first attempt
  5. Include/Exclude Deleted & Sent items folder while uploading PST
  6. Compatible with all advanced versions of Outlook & Windows OS

Working Steps of the Reliable Software

Step 1. Install the software to import PST to Office 365 account and insert Office 365 credentials.

Office 365 Restore

Step 2. Select Office 365 Restore option and click Next.

Import PST to Office 365

Step 3. Browse for the PST file to import.

Select PST File

Step 4. Select PST file folders according to the needs and click Restore.

Import PST to Office 365

Step 5. Choose “File Categories” and “Apply Date Filter” options. Click Start button.

PST to Office 365 Import Process

Finally, the software successfully helps to migrate generated PST file (Zoho Mail emails) to Office 365 account in Windows OS.

Let’s Wrap Up

We can say that the manual procedure on how to migrate from Zoho Mail to Office 365 contains some disadvantages. As there is no direct manual approach for Zoho to Office 365 migration process. Thus, users have an indirect method like moving Zoho Mail emails into PST format, them transferring PST file into Office 365 account efficiently. We already discussed both methods, manual and automated solution for the user to migrate Zoho email to Office 365 account in Windows OS. You can opt any one of them as per their convenience.

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