Import MSG to Google Workspace: Add Messages in G Suite

Anyone who wants to import MSG to Google Workspace quickly hits a major roadblock. That is the absence of any native way to upload the files directly into the G Suite admin account.

That’s why people look for secondary methods that often involve subjecting their data to a file conversion and using desktop-based email clients.

This lack of support for such a simple request is surprising to see, especially for a tech behemoth like Google. Don’t worry, we have you covered.

In this post, we cover what you need to do if you want to add the emails to the Google Workspace account. Tell you what to watch out for and offer a proven method for IT admins inside organizations that may need to perform this process for thousands of accounts.

Let us start off by listing out the reasons why it’s necessary to bring MSG files into G Suite.

Reasons to Import MSG to Google Workspace

There are a lot of valid reasons why users may want to add these emails, which are in “.msg”  format, into Google’s cloud platform. Some of them are listed below.

To make the MSG data usable. On their own, the orphan .msg files are not very useful. They are like any other offline archive data, but with very limited support. So to make this stagnant data active, users add it to their Google Workspace account.

Also Read: How to Import MSG to Outlook?

Another reason could be to visualize the email in a proper environment. MSG data can be opened with text viewers like Notepad, but the data is jumbled. It’s very difficult to find the actual content between all of the metadata. By pushing these files onto an email platform, it becomes easy to make sense of what is in the files.

When you are transitioning from some other platform to Google Workspace, you may have to place many email archives inside G Suite accounts. These archives often include MSG files.

Now that we have covered the “Why,” let’s move on to the “How.”

How to Import MSG to Google Workspace Manually?

You have to perform a 3-stage process to complete this task

First, enable IMAP. These are administrator-level steps

• Log in to the Google Workspace Console
• Select Apps > Google Workspace > Gmail > End User Access
• Under the POP and IMAP section, enable IMAP for all users.

These steps are redundant for personal accounts, as they are IMAP by default.

Then turn on 2-step verification and create an app password.

• Go to Google Account security settings.
• Click on 2-Step Verification and follow the on-screen steps to enable it if it’s not already on.
• Once enabled, go back to the security page and click on App passwords. You may need to sign in again.
• Under “Select app,” choose Mail.
• Under “Select device,” choose Windows Computer.
• Click Generate.
• A 16-character password will be generated. Copy this password now, as you won’t be able to see it again. You will use this password in the Outlook setup instead of your regular Google password.

Also Read: How to Import Google Takeout Data to a New Google Account

Add Your Google Workspace Account to Outlook

• Modern versions of Outlook (Microsoft 365, 2021, 2019) have made this process incredibly simple.
• Open Outlook >> File tab in the top-left corner >> click on + Add Account.
• A dialog box will appear. Enter your full Google Workspace email address and click Connect.
• Outlook will then display a Google sign-in window. Enter your Google Workspace email address and click Next.
• In the password field, paste the app password and press Enter.
• A window will appear asking for permission for Microsoft apps & services to access your Google Account. Review and allow.
• You will see a confirmation. Click Done.
• Once your account is ready, all that is left is to drag and drop the MSG files into the newly set Google Workspace account

Best Tool to Import MSG to Google Workspace

The SysTools G Suite Import tool is the go-to product for any administrator looking to upload .msg files into their users’ accounts.

Download Software Now
Buy Software Now

End the constant struggle of enabling IMAP, setting up Outlook clients, and adding user accounts on every machine. This tool allows you to skip over the manual drag-and-drop process and automates the task to push Message files in the G Suite cloud. See how to use this tool.

How to Use the Tool and Import MSG to Google Workspace

Follow these steps:

• Step 1 – Open the tool and select MSG as the source and G Suite as the destination.
  
• Step 2 – Mark the checkbox next to the email workload and press Next.
  
• Step 3 – On the source screen, browse for the folder containing the MSG files & Validate.
  
• Step 4 – Destination screen is where you add and Validate the Google Workspace credentials.
  
• Step 5 – Map the users with any one of the three available options. (Fetch, Import, or Download).
  
• Step 6 – Preview the User list, Validate, and start importing MSG to Google Workspace.
  

Why Use a Professional Method? Over the Manual Method

The tool offers numerous advantages over the error-prone manual method. Here is a list of them:

You will be able to import MSG to Google Workspace directly, with no need to perform file format conversion and risk data corruption.

Moves the MSG files to their intended location for every user from a single admin-controlled site. No need to configure multiple instances for each person.

Upload MSG file data for up to 10 different users simultaneously, with no lag or errors.

Track the import process in real time with detailed metrics on item count and volume.

Get downloadable post-import reports to see the ins and outs of the entire process.

Perform a Delta Import to add new previously unseen MSG files to target accounts.

Do error correction with the help of the Retry Failed and Redo Full Import options.

Conclusion

Even though there isn’t a direct, clear path to import MSG to Google Workspace accounts. We can set up our account in the Outlook client, then drag and drop the MSG data. However, this is not feasible in an organization where there might be thousands of users. So for that, we have the professional utility that does all the major heavy lifting for the admin and makes the import process super smooth.