How to Import Google Takeout Data to a New Google Account: A Complete Guide

Summary: In this article, you will learn how to import Google Takeout data to a new Google account. It is important for many reasons, such as changing email addresses, consolidating the data, or recovering it in a new account.

Through this tutorial, we aim to provide a thorough procedure so that your data, including your emails, contacts, calendar events, photos, and other service data, is correctly imported into your new G Suite / Google Workspace account.

Moreover, gives you a variety of manual processes and teaches you how to manage potential challenges by providing solutions for a smooth transfer.

Before going further into the article, let us see some of the questions that users have in their minds when they decide on importing data through Google Takeout:

Common User Queries

• What is Google Takeout?
• Why would I need to import my Google Takeout data to a new account?
• Is it safe to import my data?
• What types of data can be imported?
• Are there any limitations or potential issues I should be aware of?

Most, if not all, of such questions arise because of a lack of understanding of the Google takeout process, so let’s cover it first.

Google Takeout: A Brief Overview

Google Takeout is a kind of service provided by Google that enables users to export data from various services provided by Google into an archive downloadable on any device.

This includes everything from emails, contacts, and calendar events to photos and files on Google Drive. The main purpose of Google Takeout is to help users maintain control over data, which includes backing up, transferring, or even just moving data to another service or moving to a new Google account.

Key features of Google Takeout data that make it ideal for importing into a new Google account

• It allows users to export the data from multiple Google services completely.
• It also provides options for choosing particular data to be taken out or even an option to export all available data.
• Option to choose different file formats for archiving.
• Data is encrypted during the process of exportation to ensure its safety.

It is important to understand these features to be taken into consideration, as they form a base on which to anchor your successful data transfer. Learning what Google Takeout can offer will better prepare you when importing your data into a new Google account. When you learn what Google Takeout has to offer, you can better prepare for the process of importing your data into a new Google account. As they are the foundation of successful data transfer. When you  are aware of what  Google Takeout offers, you can better prepare for importing Google Takeout data to another Google account

Now, after covering the basics of Google Takeout, let’s dive into why it is important to move Google Takeout data to a different account.

Why Transfer Google Takeout Files to a New Google Account?

There are several reasons for importing Google Takeout data to another Google account. Let’s discuss each of them one by one in brief

• Data Backup: This is the best outcome for those who want to follow a 3-2-1 formula of data backups while remaining Google centric. Creating a backup of your data in the new account provides an extra layer of security. This preserves your important information if there is an accidental deletion or account issue.
• Switch Old Account: It is an ideal match for the user who wants to transfer their data to a professional email address.  If you are moving to a new email address or consolidating multiple email accounts into a single account, you can go for the same.
• Account Recovery: If users cannot access their email account or have forgotten their login credentials, but have already imported the data into the new Google account, recovering the information will be easy. With the new Google account, you can easily access your data and avoid this kind of issue.
• Organizational Changes: It is important to Import data to a new account for businesses or educational institutions due to organizational changes. However, it may involve transitioning to a new domain, restructuring departments, or onboarding new employees/students.

After understanding these reasons, you can easily figure out the best approach useful for your situation. Whether you’re an individual user or part of an organization, knowing why to import Google Takeout Data to a new Google account can effectively guide the process.

Now let’s move to the next section where we will learn the steps of importing Google Takeout data to a different account.

Want to Import Google Takeout Data to a New Google Account? Learn to Export it First

If this is your first time using the Takeout service, then you need to follow some best practices. This is to make sure that you face no problems importing your G Suite emails and data into the new account.

First, you need to export data from the old account, and after that, you can import it into the new account. Go follow the steps given below for transferring the data to a new account.

Step 1. Navigate to the Google Takeout page and access Google Takeout using your credentials.
Step 2. Select the Google services for exporting the data.

Tip: Whenever you see an “All _ included” button, it means you can make more precise selections for that particular workload. Click on it to apply custom filters on what actually comes out of this particular Takeout operation.  Like, for example, in Gmail, you can mark only the most critical folders/labels and leave the rest unchecked.

However, you need to keep in mind that if you spend more than the required amount of time to make a selection, any speed gains you were supposed to get evaporate. So you have to balance both. Do the selections in a fast and precise manner. This is only possible if you know what you want in the new account and what you can live without.

Step 3. Select the file type format, such as .zip and .tgz, and also choose the size to maintain the format of the data.
Step 4. After that, click on the “Create Export” button and wait until the completion of process is completed.
Step 5. When your archive download is ready, you will get an email. However, it may take time according to the size of the data.
Step 6. Now, download the archive to your local storage and make sure that it is stored in a secure location.

The process of importing the data into a new Google account begins with a successful export. This makes sure that you have all the necessary files ready for import.

How to Prepare Data for Importing to a New Account?

Takeout isn’t the only way to export G Suite email to PST or export Gmail emails to MBOX; other, more advanced methods are also available that allow you to skip over the decompression task.

Unzip the downloaded archive file to access individual files. However, you can make use of standard file extraction tools that are available in most operating systems. After that, you need to organize the files for smooth importing into the new account. For example, keep emails, contacts, and photos in different folders.

You have to do proper preparation so that you can import Google Takeout data to a new Google account. However, this step will make sure that your data is ready for the next phase.

How to Import Takeout Data to a New Gmail Account for Various Services?

Step 1. Log in to your new Google account with the credentials that you want to use to import the data.
Step 2. Make use of the respective Google services to upload the files according to the Data type.

• Google Drive: Enables uploading directly to Google Drive. However, it provides drag-and-drop support inside the Drive interface.
• Google Photos: Go to Google Photos and upload your photos using its web interface. You can drag and drop pictures or click the upload button.
• Gmail: Importing emails can be done by using an automated tool. Tools like the SysTools Export Tool can be useful for exporting data from Google Workspace.

By following these steps, you will have a clear understanding of how to import Google Takeout data to a new Google account. This makes sure that all your important data is transferred without any issues.

If you have orphaned non-Google Takeout files, then the steps to import MBOX Files in a Gmail Account vary slightly.

By default, the Google Takeout process provides you with a link in your email to download all the exported data.
However, if you explore the option, you will see that in the “Transfer to” dropdown, there is an option called “Add to Drive.”
Seeing this, you might think that you can use it to transfer the data of a personal Google Takeout export to your new business account on a G Suite/Google Workspace business plan.

The problem is that the Add to Drive option can only put the output zip files in the account from which you are exporting.
In other words, you cannot transfer the takeout data to make it accessible in some other account.

Although there might be a possibility that you use the “add to OneDrive” facility. By keeping that OneDrive account in sync with your Google Workspace business drive storage, you may be able to conduct some sort of pseudo transfer. It is a highly confusing route with many points of failure, so it is best avoided.

Transfer Google Takeout Files to a New Google Business/Enterprise Account

If you are a business owner and have just decided that your workforce has to stop using personal Gmail accounts and instead use a professional Google Workspace plan, the first phase is to make the users complete a takeout operation.

Then, arrange the MBOX files into folders with user account names, and finally wrap all the user name folders into a parent folder called MBOX.

Once you do all of this, download a copy of the SysTools MBOX to G Suite Import tool.

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After that, follow the guide here to add your files to the cloud.

Redo Google Takeout Operation With a Better Alternative

Yes, there are many tools available in the market that make pulling out the data from a business or enterprise-level Google plan smooth and easy. One of the best, and frankly, the most reliable and professional solution of all is the SysTools G Suite Export Tool. This software efficiently exports data and also ensures data security and integrity of the e-mails, contacts, and calendars.

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How to Export Data Using Automated Solutions?

Step 1. Download the SysTools G Suite Export Tool from their official website. And then install it on your Pc.

Step 2.  Select the Source and Destination platform from where you want to export and in which file format.

Step 3. Now, apply the data range and another filter from the workload station.

Step 4. Click on the Next button from the bottom and validate the permissions.

Step 5. At last, click on the Export option to start the exporting of your data.

Bringing to an End

Importation of data from an old account into a new Google account requires downloading your data, arranging it in an organized way, and then uploading it into the new account. This provides you with any kind of transition, whether you’re going through a job switch, an account recovery, or consolidating multiple accounts. Follow these steps so that you can successfully transfer data without losing anything. However, you can make use of professional solutions to make your task easier. This article provides you with a step-by-step guide on how to import Google Takeout data to a new Google account.

Commonly Asked Queries

Q- Can I import Google Takeout data into a non-Google account?

A- Yes, but the process may vary depending on the service you are importing to.

Q- How long does it take to create a Google Takeout archive?

A- Creation time depends on how much data there is. This may range from some minutes to several hours.

Q- Is there a size limit for Google Takeout exports?

A- Yes, 50GB for each of the archive files. For data larger than that size, it creates more files.

Q- How secure is my data while this exporting-importing is going on?

A- Google Takeout uses encryption when the data is moved out. Make sure you use secure methods to transfer and upload your data to the new account

Also See: Why is my Gmail storage full after deleting everything?