How to Eliminate Duplicate Contacts in Outlook Like a Pro
Are you tired from manual method to eliminate duplicate contacts in Outlook? If yes, then it’s time to delete all the frustrating and mind-scratching tasks of removing duplicate contacts from Outlook address book.
In this article, we will show you how Outlook remove duplicate contacts using its own built-in cleanup tool. We will also show you how to identify and delete duplicate contacts in Outlook. So, without wasting any further time, let’s look at some of the most effective methods.
Basically, if you’re moving or importing contacts from other sources or someone else’s contacts list, during this process, you’ll run into Outlook remove duplicate contacts error. As the option to generate a new contact record or join duplicate contacts is available during the import process of Outlook contacts, and if this option is enabled, you will undoubtedly meet this problem.
When you run into this problem, you’ll notice that you’re having storage troubles, speed concerns, and even program crashes. Furthermore, duplicate contacts cause problems while looking for crucial connections. As a result, it’s critical to remove duplicate contacts in Outlook.
Multiple users search to eliminate duplicate contacts in Outlook mailbox to prevent the above challenges. Before we dive into solutions, let’s figure out what’s causing this problem in the first place.
How Does Duplicate Contacts Appears in Outlook?
If the “Allow duplicates to be created” option is enabled during the import process, you will discover duplicate contacts in Outlook. However, this is not the sole cause of duplicate contacts in Outlook. Here are some of the more common causes listed below.
- If someone is using a separate email account with the same name, please contact us immediately.
- When syncing Outlook contacts with other devices, such as a phone, tablet, or laptop, incorrectly.
- If the rules in your Outlook account aren’t correctly defined.
Let’s go into the troubleshooting ways for duplicate contacts in Outlook now that we’ve covered all of the key causes.
Video Tutorial to Eliminate Duplicate Contacts Outlook
Smart Way to Eliminate Duplicate Contacts in Outlook
If you have several duplicate contacts in Outlook, you should know that there are no direct or simple techniques for removing them. As a result, to make this work easier for everyone, we’ve developed an automated approach that deduplicates Outlook in a matter of seconds. In such cases, we recommend using an advanced solution, SysTools Outlook Duplicate Items Remover.
This professional software not only removes duplicate contacts from Outlook, but also deletes other duplicate items, including emails, calendar, tasks, notes, and journals. This dedicated software supports all Microsoft Outlook OST, PST, and BAK files for the deduplication process. The utility performs its elimination task flawlessly and quickly without any data loss.
Instant Steps to Remove Duplicate Outlook Contacts
To deduplicate Outlook Contacts, follow the instructions below.
- Download and install the aforementioned software on your respective system.
- To upload files to the software, click on “Add files or Folder” button.
- This tool offers a dual mode to delete from “Within and Across Folder” options.
- Now, choose the destination path to store the output data file.
- Next, select Contacts from the Select Items menu.
- To deduplicate Outlook contacts, select the appropriate action from the Select Action menu. Then press the Next button.
- Finally, tap on OK button to eliminate duplicate contacts in Outlook.
How to Remove Duplicate Outlook Contacts Manually
You may quickly delete duplicate contacts from Outlook using a manual way. However, there is a catch: you must remove each contact individually from your Outlook contacts folder. When you just have a few contacts saved in your email account, this is a good strategy to use. Because it is very difficult to detect all duplicate contacts when you have a big number of contacts saved in your Outlook contact folder, this approach is not practicable.
To deduplicate Outlook contacts, follow the instructions below.
- Launch Microsoft Outlook.
- Select the Contacts folder from the Contacts option.
- Select View >> Change View >> Phone from View menu.
- To sort the contact information by name, pick the complete name column.
- Finally, delete duplicate contacts in Outlook address book list.
Conclusion
Users will be able to remove duplicate contacts from Outlook after reading the aforementioned article. In this post, we’ve covered both a manual and an automatic method on eliminate duplicate contacts in Outlook. Also, you may use the tool’s demo version for free, which deletes 25 files per folder and requires no payment.
FAQs on Remove Duplicate Contacts in Outlook
Q.1 What is the Fastest Way to Clean Duplicate Contacts in Outlook?
A. To delete duplicate Outlook contacts quickly and instantly, instead of relying on manual methods, choose an automated solution, which is mentioned above. It’s best to remove duplicate contacts in Outlook without losing data structure.
Q.2 How Do I Prevent Duplicate Contacts Appearing in Outlook Mailbox?
A. To avoid redundant contacts in your Outlook mailbox:
- Prevent importing the same contact multiple times.
- Check if the duplicate option is enabled when saving new contacts.
- Always review your contacts for duplicates.
Q.3 Can I Eliminate Duplicate Contacts in Outlook in Bulk?
A. Yes, you can easily delete duplicate contacts in Outlook if you’re using an automated tool developed by SysTools.
