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How To Remove Attachments From Sent Emails?

Published By Raj Kumar
Anuraag Singh
Approved By Anuraag Singh
Published On July 2nd, 2024
Reading Time 6 Minutes Reading

Many users have raised the issue of remove attachments from sent emails. To save storage and clean up their mailbox. Please remove attachments from sent emails without deleting the message. There are so many ways to do this. Let’s start and learn some of the best ways to perform this task easily.

How to Remove Attachments From Sent Emails in Outlook?

Before deleting the attachments, it is very important to create a copy of all the attachments and keep them in any secure drive. Here are the methods to remove attachments from sent emails:

Using the manual method:

In this method, users have to remove the attachments one by one for each email. Here are the steps to do this manually:.

  1. First, launch Outlook, go to the sent mail section, and choose the email with the attachments.
  2. Then a preview of your mail will appear in the left side pane.
  3. Now tap on the drop-down button appearing on the side of your attachments.
  4. Tap on the option “Save All Attachments.” and again right-click on the attachment.
  5. Select the remove option from the list, and the attachment is deleted from Outlook, but the message will stay intact.

NOTE: Using this method, users can only delete one message at a time. If you have a small number of emails, you can follow this method. But if you have large numbers of emails and you want to remove attachments without any hassle and securely, you can use the automated method.

Using professional methods:

Use SysTools PST Compress Tool This solution works for all the issues which are discussed in the below sections. In this software, you just have to add your PST file and select the criteria for removing the attachment. Follow the steps to delete attachments from sent emails.

  1. Firstly, download and install the software in your system.
  2. Now you have the option to add a file or a folder to the software.
  3. Select the option “Remove attachment” from the bottom section and tap on Next.
  4. Now a select window will appear from that choose only sent items checkbox.
  5. Then you can specify the attachment filter so that you can choose and modify the removal of attachments and click Next.
  6. Lastly, the process of removing attachments is complete; just click Finish and Ok to end the task.

Read more: How to Extract Emails from a Particular Email.

How do I remove attachments from my inbox?

As already discussed, always create a backup of the file so that you don’t lose any important data. You can delete attachments from the inbox using these two methods. One is the manual method, which is already discussed above. You can follow that method if your data file is small and you want to remove limited emails.

If the data file is large and the number of attachments is high, you can go for the professional method. In this method, you can easily delete the attachments from your inbox in just a few seconds. Follow the steps to do so.

  1. Download and run the above given software to your system.
  2. Now add the file or the folder to the system so that you can remove attachments.
  3. Then select inbox from the selection list and uncheck all the other options.
  4. You can remove attachments according to date range or size of the attachment.
  5. Now press the next button and a pop-up window for the completion of the process will appear and a report of the task is generated.

How do I Remove Attachments from a Calendar?

Before deleting anything, make sure you have a backup file of that folder so that in the future, if you need something from that folder, you can get it from the backup file.

If you want to delete the attachments from the calendar, you just have to follow the given steps.

  1. Firstly, install the solution on your system.
  2. Now just add the file or the folder that contains the attachment files and tap Next.
  3. Choose the calendar folder from the checkbox list and unselect the remaining options.
  4. Now choose the destination path for the file and press Next.
  5. Select a filter for the attachments if you want to customize the file removal process.
  6. Lastly, just tap the Next button, an alert of the completion of the task will appear, and a complete report of the process will be automatically generated.

How can I remove attachments from journals?

As we already know, always make a copy of the file on which you are doing any task. It is a good practice. And to remove attachments from the journals, download the solution that is already explained and perform the steps that are given below.

  1. Download and run the tool on your computer.
  2. Now, after installing the software, add a file or folder to the application.
  3. After that, select the Journals checkbox from the list and choose the path for the new file.
  4. Now, if you want to specify a date range or wish to add an attachment filter, you can do so.
  5. At last, just click on the Next button, and the process is complete, A full, detailed report of the process is displayed on the screen.

Key Features of the Professional Tool

  • Capable of removing attachments from all kinds of folders of Outlook.
  • Option to search the PST files automatically across all the systems.
  • Save your attachment to a particular folder.
  • Remove the attachments according to the date range.
  • Delete the attachments without using Outlook.
  • Exclude or include any file or folder while performing the task.
  • Generates a progress report so that you can check the numbers of emails on which the task is performed.
  • This software also offers a free demo version so that you can try and get familiar with the tool.


In this article, we have discussed how to remove attachments from sent emails after explaining all the important factors and methods. We also talked about how to remove attachments from inboxes, calendars, and journals. These four major factors are covered in this post. Every post has a manual and professional method, but manual method is hard to perform and sometimes near to impossible if the data file size is large. On the other hand, the professional method is quite simple and very fast, and the main factor is that the chances of losing your important data are very low with this method.

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