How to Convert ICS to PDF? 4 Proven Methods
The calendar data is important for organizing meetings, appointments, deadlines, and important events. The universal calendar applications are Google Calendar, Apple Calendar, and Mozilla Thunderbird. These platforms store the information in the iCalendar format. The ICS files are easy for sharing and importing the calendar data, but they are not suitable for printing or keeping a record. This problem leads users to convert ICS to PDF file hassle-freely.
In this guide, you will explore why the PDF format is a best choice for calendar data through several user-friendly ways. Also, the steps for the solutions are provided to ease the conversion process.
Why There is a Need to Export iCalendar File to PDF?
Exporting your ICS file into PDF gives your calendar data security, easy sharing and quick readability. Before learning how to convert ICS to PDF, it is important for users to understand why this conversion is required. Some of the common reasons are as follows:
- The PDF files are universally accessible, and doesnot depends on other applications.
- This file format preserve the formatting and layout of the calendar data safely.
- PDF documents are easy to print, share, and archive without losing the details.
- It is an Ideal choice for keeping legal, business, and compliance records.
- There is no risk of accidental changes, as pdf files cannot be edited easily.
Also Read: How to merge Google Calendars on Mac?
Method 1: Convert ICS to PDF Using Calendar Applications
Nowadays, most of the calendar applications doesnot gives a option to convert ICS file to PDF directly. But this approach helps you to export your iCalendar file into PDF format easily. Also, this method is useful for basic and small calendar files only. The steps of this solution is given below:
- First, you need to open your calendar application.
- Then, import your ICS file into the calendar.
- After this, switch to the calendar view option.
- Now, select the date range or the events you want to export.
- Then, click on the file option and choose the calendar layout you want.
- At last, choose the save as PDF option or Microsoft Print to PDF and save the file.
Method 2: Transform ICS File to PDF Through Google Calendar
This solution is based on Google Calendar, which will help you to convert ICS to PDF effectively. Google Calendar allows users to insert their ICS file and save the calendar view as the PDF format through the print option. It is suitable for a small conversion process.
- Open the Google Calendar application on your device.
- Then go to settings and click on the Import/Export option.
- After clicking, upload the ICS file into it.
- Now select the imported calendar and choose the filters if needed.
- Then, tap on the print option and set the layout of the calendar.
- At last, choose the Save as PDF option to download the final output.
Method 3: Convert iCalendar File to PDF By Text Editor
Users need to convert ICS to PDF by opening the iCalendar file into the text editor application such as Notepad, Notepad ++, or WordPad, because the ICS file is based on text and it can be opened in it. To use this approach, the steps are given :
- First, right-click on the ICS file and open it in the text editor application.
- Now, check the calendar data, which is displaying in text format.
- Then, click on the file and choose the print option from the menu.
- Select the Save as PDF option or Microsoft Print to PDF.
- At last, save the resultant file into the desired location.
Drawbacks of Manual Solutions
User-friendly solutions help to convert ICS to PDF file format but it comes with a lot of disadvantages, which cause several problems during the calendar conversion. Some of the common limitations are discussed below for your understanding.
- These manual solutions are time-consuming and contain repeated steps.
- It does not offer the option to convert multiple ICS files in bulk.
- The important event details of the calendar can be missed or incorrect.
- Using manual solutions requires an internet connection.
- It is not suitable for business and professional uses due to security.
Method 4: Convert ICS to PDF Via Expert Oriented Utility
For users who want a professional solution to export ICS file to PDF in a secure and easy way, then here is a standalone tool, SysTools ICS Converter Software, which is designed to handle large ICS files without losing data integrity. This tool also allows users to easily export into a pdf document with less effort and time. Also, it is useful for users who are looking for a perfect conversion tool.
- Install and launch the above-mentioned tool.
- Then, add single or multiple ICS files to the software.
- Then, select the output file format as PDF.
- Then, go to advanced settings to choose the filters.
- Click on the browse to choose the destination path.
- At last, start the conversion process by clicking on the export button.
Prime Features of This Software
This prominent solution helps you to convert ICS to PDF format easily. This tool removes the limitations of manual solution and helps the users to export their iCalendar files quickly and accurately. There are some of the advantages which we have shared for your help.
- It directly export ICS to PDF without using any third-party apps.
- Offers the option to preserves all calendar details without losing them.
- The tool supports bulk conversion of multiple ICS files into PDF format.
- This utility provides a simple and user-friendly interface for all users.
- Helps users to maintain the structure and formatting of the calendar.
Summing Up
In this article, we have learnt 4 ways to convert ICS to PDF hassle-free. Also, we have mentioned the reasons why users need to convert their iCalendar into PDF document for easy readability and sharing. We have also shared the automated utility, which helps users to complete the conversion process without losing their calendar details.
