Table of Contents<\/strong><\/p>\n So let us start by deciphering the default method and also learn why it’s so frowned upon.<\/p>\n For that, you need to complete these steps:<\/p>\n Till here the manual process appears quite easy and rightly so. However, the real troubles start now.<\/p>\n First up you only see an ‘Export in progress’ text which has no meaning in itself. Like you just started the process of course you know that the export is ongoing.<\/p>\n Moreover, the biggest problem is the lack of a status bar<\/strong>.<\/p>\n Its absence means that once you start the process to export emails from Outlook Web App to PST neither do you know how much of the task is completed<\/strong> nor do you have any information on the % of data left<\/strong> for the export.<\/p>\n Thus making any predictions on the total download time is downright impossible. This is frustrating as it essentially freezes all your workflow.<\/p>\n You dont receive any updates on mail, you have to log in to Outlook and follow the entire path to the Export Mailbox icon to see the status.<\/p>\n Additionally, there are no explicit guidelines as to what would happen to the data that is generated while a current iteration of export is going on.<\/p>\n So all incoming and outgoing email conversations that occur are in limbo for up to 4 days<\/strong>. This is the timeline that Microsoft mentions on its Export mailbox page.<\/p>\n During a test run, even for a dummy account with ~ 10 emails, it took more than a day<\/strong> for the download link to appear. Such a slow rate of export is not acceptable in the modern workplace.<\/p>\n Another drawback of this DIY approach is that you cannot filter out any data before the export<\/strong>. This means it is an all-or-none kind of deal. There is no option to select folders, apply date filters, or prevent certain data<\/strong> from being part of the end result.<\/p>\n There is a way you can regain some control over the export i.e. by using the Outlook email client. So let’s see how.<\/p>\n You can\u2019t use any client it has to be the classic version. Unfortunately, modern Windows machines only come with the new Outlook<\/strong> for Desktop.<\/p>\n This version is essentially a replica of the OWA so has all the demerits of the previously discussed export process. Slow, no filtering, and more.<\/p>\n That’s why we gravitate towards the Classic edition<\/strong> which had a more robust PST extraction<\/strong> feature.<\/p>\n As your PC may not have the client you first need to download a copy of the client<\/a> and then follow the on-screen instructions to set up the application.<\/p>\n Once done continue with these steps.<\/p>\n To Export Emails from Outlook Web App to PST you have to:<\/p>\n Sometimes in your particular case, it might make sense to use a nontraditional approach. We have put together some of the less-known methods to pull out Outlook web data in a Portable Storage Table format. See if you qualify it can end up saving time and effort.<\/p>\n These are highly situational. If you only plan to export out one or two emails but from multiple Outlook web accounts then neither the default export nor the complex account setup on the classic client is recommended. So what we suggest is:<\/p>\n Note: The format you get is EML <\/strong>So this is not how you export emails from Outlook Web App to PST. Don\u2019t manually alter the .eml extension to .pst it won’t change the file format. Moreover, doing this risks corrupting your data. Instead, use the state-of-the-art SysTools EML to PST converter<\/b><\/a> and get the data in the desired format.<\/p>\n If you are in an Organization that is transferring from a personal Outlook to a unified Google Workspace environment then there is a strategy you can apply. Before that ensure that these pre-requisites are met.<\/p>\n Then search for Outlook emails in Google Vault:<\/p>\n Change to PST Format:<\/p>\n Likewise, if your organization has transitioned to a Microsoft 365 subscription then you might be able to use the eDiscovery export tool<\/a>.<\/p>\n With the SysTools IMAP Backup Tool, <\/b>you can bypass all these unprofessional problems at once. With this tool, you can not only backup your emails in PST but 9 other formats. Not only that if you have more than one Outlook Web email id you can save results from all those accounts at once.<\/p>\n Download Now<\/a> Purchase Now<\/a><\/p>\n The tool is smart enough to remember the save history of your Outlook account so you only re-backup that data that was not covered in a previous batch. A delta backup feature of this tool also helps in such a scenario. You can apply a start date and end date to define a timeline from where to pull the OWA data.<\/p>\n Moreover, the delete after-download option allows users to remove the backed-up data from their accounts.<\/p>\n For PST files specifically, there is an option to split them into particular MB\/GB sizes or keep a single PST for easy access. Download the tool on your Mac device and perform the following steps.<\/p>\n Step 1. IMAP Host and Login<\/b><\/p>\n Scroll through IMAP Host options and select Outlook.com. Enter your email and app password, then click Login. The email address should appear in the User Backup List. Click Next to proceed.<\/p>\n Step 2. Select Folders for Backup<\/b><\/p>\n Expand the email’s folder structure and unselect any folders you don\u2019t want to back up. By default, all folders are preselected.<\/p>\n Step 3. Choose Export Format<\/b><\/p>\n Ensure PST is selected (default). Click on Advance Settings and apply filters like:<\/p>\n Step 4. Select Destination<\/b><\/p>\n Click on Change to choose or create a folder for saving the backup.<\/p>\n Step 5. Start Backup<\/b><\/p>\n Click Start Backup. A license consumption alert will appear. Click Continue to proceed. Moreover, the backup progress screen will show real-time progress, including mail count and folder paths.<\/p>\n Through this post, we made the readers aware of all the various methods that can be used to export emails from the Outlook web app to PST. We saw how problematic the default OWA export mechanism is and also saw how complicated the classic Outlook client setup can be.<\/p>\n Q. Is it possible to perform a single email Export from the Outlook Web application?<\/p>\n No, the current export mechanism only allows for an all-or-nothing type of export. This means even if you want a copy of only one email in PST you need to download the entire mailbox and then filter out the content manually. On the other hand, if you use the tool it will allow to to extract content with pinpoint accuracy with folder-level selection.<\/p>\n Q. What can I do after getting the PST file data in an offline system?<\/p>\n It depends on your situation, were you trying to merge emails from multiple accounts into one? Building a backup for black swan events or something else entirely. Moreover, many things are possible thanks to the flexibility that PST files provide you.<\/p>\n Q. Is there a variation in size between when emails are in the cloud (OWA) to when they are offline in PST format?<\/p>\n Not at all, the size of the data remains the same only the way it is kept changes.<\/p>\n Q. I exported my OWA mailbox to PST and deleted the emails from the cloud, can I put the PST file back into the cloud to regain access?<\/p>\n The current version of the Outlook Web app does not provide any feature to import the data. You either have to use the classic Outlook client or a professional tool.<\/p>\n","protected":false},"excerpt":{"rendered":" All users who want to export emails from the Outlook Web App to PST may find the process troublesome. That is why in this tutorial we have put together an <\/p>\n","protected":false},"author":7,"featured_media":4561,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[351],"class_list":["post-4555","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook"],"yoast_head":"\n\n
How to Export Emails from Outlook Web App to PST Manually?<\/h2>\n
\n
\n![\"To](\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2024\/10\/default-owa-to-pst-1.webp\")
<\/li>\n
\n![\"General,](\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2024\/10\/default-owa-to-pst-2.webp\")
<\/li>\n<\/ul>\nProblems with Manual Export<\/h2>\n
Use the Client and Export PST from the Outlook Web App<\/h3>\n
\n
\n
\n![\"Export](\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2024\/10\/outlook-client-export-1.webp\")
<\/li>\nUnorthodox Techniques to Get Outlook Web Data in PST<\/h3>\n
\n
\n![\"Export](\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2024\/10\/unortho-1-save-as.webp\")
<\/li>\n
\n![\"Choose](\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2024\/10\/unortho-2-save.webp\")
<\/li>\n<\/ul>\n\n
\n
\n
Best Way to Export Emails from Outlook Web App to PST<\/h3>\n
Step-by-Step Process Export PST from Outlook Web App Via the Tool<\/h3>\n
![\"IMAP](\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/imap-backup\/mac\/v8\/imap-8-type-credentials.png\")
<\/p>\n![\"folder](\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/imap-backup\/mac\/v8\/imap-14-expand-tree-view.png\")
<\/p>\n\n
![\"General](\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/imap-backup\/mac\/v8\/pst\/imap-15-pst-2-general-settings.png\")
<\/p>\n![\"Select](\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/imap-backup\/mac\/v8\/pst\/imap-15-pst-7-select-backup-location.png\")
<\/p>\n![\"Export](\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/imap-backup\/mac\/v8\/pst\/imap-21-pst-backup-complete.png\")
<\/p>\nConclusion<\/h4>\n
Frequently Asked Questions on How to Export Emails from Outlook Web App to PST<\/h4>\n