{"id":4357,"date":"2025-01-14T07:15:12","date_gmt":"2025-01-14T07:15:12","guid":{"rendered":"https:\/\/www.systools.in\/blog\/?p=4357"},"modified":"2025-01-15T12:49:14","modified_gmt":"2025-01-15T12:49:14","slug":"find-large-files-in-sharepoint","status":"publish","type":"post","link":"https:\/\/www.systools.in\/blog\/find-large-files-in-sharepoint\/","title":{"rendered":"How to Find Large Files in SharePoint Online &#8211; Best Methods"},"content":{"rendered":"<p style=\"text-align: justify;\"><em><strong>Summary:-<\/strong> If you are searching for an easy way to find large files in SharePoint Online. Then you are exactly where you need to be. Here we will discuss what are numerous methods through them, you can search large files in SharePoint.<\/em><\/p>\n<p style=\"text-align: justify;\">Because of the increasing demand for SharePoint in organizations, it is used at an alarming rate. Despite its enormous features, one of its key features to manage documents makes it more purposeful. However, due to its extensive use, sometimes the document libraries own the large files.<\/p>\n<div class=\"alert alert-warning\">\n<p><strong>Table of Content<\/strong><\/p>\n<ul>\n<li><a href=\"#1\"><strong>Find Large Files using Storage Metrics<\/strong><\/a><\/li>\n<li><a href=\"#2\"><strong>Make Use of Size Property<\/strong><\/a><\/li>\n<li><a href=\"#3\"><strong>Use PowerShell Commands to Check Large Files in Collection<\/strong><\/a><\/li>\n<li><a href=\"#4\"><strong>Search in SharePoint Online Site<\/strong><\/a><\/li>\n<li><a href=\"#5\"><strong>Check in Entire Tenant<\/strong><\/a><\/li>\n<li><a href=\"#6\"><strong>Find Large File Size Along with Version History Size<\/strong><\/a><\/li>\n<li><a href=\"#7\"><strong>Final Words &amp; FAQ&#8217;s<\/strong><\/a><\/li>\n<\/ul>\n<\/div>\n<p style=\"text-align: justify;\">As a result, the performance of search is affected, and <a href=\"https:\/\/www.systools.in\/blog\/manage-lists-and-libraries-in-sharepoint\/\" target=\"_blank\" rel=\"noopener\"><strong>managing large lists and libraries in SharePoint<\/strong><\/a> also becomes cumbersome for the administrators. So, if you want to <a href=\"https:\/\/www.systools.in\/blog\/audit-sharepoint-site-and-view-log-reports\/\" target=\"_blank\" rel=\"noopener\"><strong>audit SharePoint site<\/strong><\/a> or make strategies to handle large files. Then first you have to figure out how to know all your large files in SharePoint Online. So, let\u2019s start the write-up to help you out with this dilemma.<\/p>\n<h2 id=\"1\">How to Search for Large Files in SharePoint Using Storage Metrics?<\/h2>\n<p>Follow the below steps in SharePoint Admin Center to know the consumption of the files in SharePoint.<\/p>\n<ul>\n<li><strong>Step 1.<\/strong> Move to the SharePoint Online site collection.<\/li>\n<li><strong>Step 2.<\/strong> Open Settings and then hit Site Settings.<\/li>\n<li><strong>Step 3.<\/strong> From the Site settings page, open the Storage Metrics.<\/li>\n<li><strong>Step 4.<\/strong> Analyze the storage metrics of the site<\/li>\n<li><strong>Step 5.<\/strong> You can also navigate the files and folders to see their storage consumption.<\/li>\n<\/ul>\n<h2 id=\"2\">Check the Files Size in SharePoint Using Size Property<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can find large files in SharePoint by searching them according to their size. Size property is a built-in option that can get you accurate results. You just need to type the query like:-<\/span><\/p>\n<ul>\n<li>Size &gt; 5000000, it will show you files greater than 5 MB.<\/li>\n<li>Size &gt; 100000 AND filetype:pdf, it will show you the PDF files having file size greater than 1 MB.<\/li>\n<\/ul>\n<h3 id=\"3\">Find All Large Files in the Site Collection Using PowerShell<\/h3>\n<p>This script will generate the report of all large files having a size larger than 1 GB.<\/p>\n<pre>#Load SharePoint CSOM Assemblies\r\n\r\nAdd-Type -Path \"C:\\Program Files\\Common Files\\Microsoft Shared\\Web Server Extensions\\16\\ISAPI\\Microsoft.SharePoint.Client.dll\"\r\nAdd-Type -Path \"C:\\Program Files\\Common Files\\Microsoft Shared\\Web Server Extensions\\16\\ISAPI\\Microsoft.SharePoint.Client.Runtime.dll\"\r\n\r\n#Function to find large files on the web\r\n\r\nFunction Find-SPOAllLargeFiles([String]$SiteURL, [Microsoft.SharePoint.Client.Folder]$Folder)\r\n{\r\nWrite-host -f Yellow \"Processing Folder: $($SiteURL)$($Folder.ServerRelativeURL)\"\r\nTry {\r\n$ResultofLargeFile = @()\r\n#Get all Files from the folder\r\n$FilesInput = $Folder.Files\r\n$CtxtLoad($FilesInput)\r\n$Ctxt.ExecuteQuery()\r\n\r\n#Iterate through each file and check the size\r\nForeach($File in $FilesInput)\r\n{\r\nIf($File.length -gt 1GB)\r\n{\r\n$URLofFile= $SiteURL+$File.ServerRelativeURL\r\n$Resulting = New-Object PSObject\r\n$Resulting | Add-Member NoteProperty FileName($File.Name)\r\n$Resulting | Add-Member NoteProperty URLofFile($URLofFile)\r\n$Resulting | Add-Member NoteProperty Size-MB([math]::Round($File.Length\/1MB))\r\n\r\n#Add the result to an Array\r\n$ResultofLargeFile += $Resulting\r\n\r\nWrite-host -f Green \"Found a File '$($File.Name)' with Size $([math]::Round($File.Length\/1MB))MB\"\r\n\r\n#Export the result to CSV file\r\n$ResultofLargeFile | Export-CSV $ReportofOutput -NoTypeInformation -Append\r\n}\r\n}\r\n\r\n#Process all Sub Folders\r\n$FoldersSub = $Folder.Folders\r\n$Ctxt.Load($FoldersSub)\r\n$Ctxt.ExecuteQuery()\r\nForeach($Folder in $FoldersSub)\r\n{\r\n#Exclude \"Forms\" and Hidden folders\r\nIf( ($Folder.Name -ne \"Forms\") -and (-Not($Folder.Name.StartsWith(\"_\"))))\r\n{\r\n#Call the function recursively\r\nFind-SPOAllLargeFiles -SiteURL $SiteURL -Folder $Folder\r\n}\r\n}\r\n}\r\nCatch {\r\nwrite-host -f Red \"Error Finding Large Files!\" $_.Exception.Message\r\n}\r\n}\r\n\r\n#Function to Generate Reports on Large Files in a SharePoint Online Site Collection\r\nFunction Get-SPOAllLargeFilesRpt($SiteURL)\r\n{\r\n#Setup the context\r\n$Ctxt = New-Object Microsoft.SharePoint.Client.ClientContext($SiteURL)\r\n$Ctxt.Credentials = $StoreCredentials\r\n\r\n#Get the web from the given URL and its subsites\r\n$Web = $Ctxt.web\r\n$Ctxt.Load($Web)\r\n$Ctxt.Load($web.Webs)\r\n$Ctxt.executeQuery()\r\n\r\n#Call the function to get large files of the web\r\nFind-SPOAllLargeFiles -SiteURL $SiteURL -Folder $Web.RootFolder\r\n\r\n#Iterate through each subsite of the current web and call the function recursively\r\nforeach ($Subweb in $web.Webs)\r\n{\r\n#Call the function recursively to process all subsites underneath the current web\r\nGet-SPOAllLargeFilesRpt($Subweb.url)\r\n}\r\n}\r\n\r\n#Config Parameters\r\n$SiteURL=\"https:\/\/crescent.sharepoint.com\"\r\n$ReportofOutput=\"C:\\temp\\LargeFilesRpt.csv\"\r\n\r\n#Setup Credentials to connect\r\n$Credt= Get-Credential\r\n$StoreCredentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($Credt.Username, $Credt.Password)\r\n\r\n#Delete the Output Report, if exists\r\nif (Test-Path $ReportofOutput) { Remove-Item $ReportofOutput }\r\n\r\n#Call the function\r\nGet-SPOAllLargeFilesRpt $SiteURL<\/pre>\n<h3 id=\"4\">PowerShell Commands to Find Large Files in SharePoint Online Site Efficiently<\/h3>\n<p>Find out the files in SharePoint Online site taking more than 2 GB of space.<\/p>\n<pre>#Config Variables\r\n$SharePointSiteURL = \"enter URL\"\r\n$FilePathCSV = \"C:\\Temp\\LargeFiles.csv\"\r\n\r\n#Connect to PnP Online\r\nConnect-PnPOnline -Url $SharePointSiteURL -Credentials (Get-Credential)\r\n\r\n#Get all document libraries\r\n$DataofFile = @()\r\n$DocLibraries = Get-PnPList | Where-Object {$_.BaseType -eq \"DocumentLibrary\" -and $_.Hidden -eq $False}\r\n\r\n#Iterate through document libraries\r\nForEach ($List in $DocLibraries)\r\n{\r\nWrite-host \" Library is Processing:\"$List.Title -f Yellow\r\n\r\n#Get All Files of the library with size &gt; 2GB\r\n$AllFiles = Get-PnPListItem -List $List -PageSize 500 | Where {($_.FieldValues.FileLeafRef -like \"*.*\") -and ($_.FieldValues.SMTotalFileStreamSize\/1MB -gt 100)}\r\n\r\n#Collect data from each files\r\nForEach ($File in $AllFiles)\r\n{\r\n$DataofFile += [PSCustomObject][ordered]@{\r\nLibrary = $List.Title\r\nFileName = $File.FieldValues.FileLeafRef\r\nURL = $File.FieldValues.FileRef\r\nCreatedBy = $File.FieldValues.Author.Email\r\nCreated = $File.FieldValues.Created\r\nModifiedBy = $File.FieldValues.Editor.Email\r\nModified = $File.FieldValues.Modified\r\nSize = [math]::Round(($File.FieldValues.SMTotalFileStreamSize\/1MB),2)\r\n}\r\n}\r\n}\r\n#Export Files data to CSV File\r\n$DataofFile | Sort-object Size -Descending\r\n$DataofFile | Export-Csv -Path $FilePathCSV -NoTypeInformation<\/pre>\n<h3 id=\"5\">Search for Large Files in SharePoint Online of the Entire Tenant<\/h3>\n<p>Let\u2019s find the size of all the files of all SharePoint sites in a tenant.<\/p>\n<pre>#Config Variables\r\n$URLofTenantAdmin = \"enter URL\"\r\n$FilePathinCSV = \"C:\\Temp\\LargeFiles.csv\"\r\n\r\n#Connect to Admin Center using PnP Online\r\nConnect-PnPOnline -Url $URLofTenantAdmin -Interactive\r\n\r\n#Delete the Output Report, if exists\r\nif (Test-Path $FilePathinCSV) { Remove-Item $FilePathinCSV }\r\n\r\n#Get All Site collections - Exclude: Seach Center, Redirect site, Mysite Host, App Catalog, Content Type Hub, eDiscovery and Bot Sites\r\n$CollectionsofSite = Get-PnPTenantSite | Where { $_.URL -like '*\/sites*' -and $_.Template -NotIn (\"SRCHCEN#0\", \"REDIRECTSITE#0\", \"SPSMSITEHOST#0\", \"APPCATALOG#0\", \"POINTPUBLISHINGHUB#0\", \"EDISC#0\", \"STS#-1\")}\r\n\r\n#Get All Large Lists from the Web - Exclude Hidden and certain lists\r\n$ExcludedAllLists = @(\"Form Templates\", \"Preservation Hold Library\",\"Site Assets\", \"Pages\", \"Site Pages\", \"Images\",\r\n\"Site Collection Documents\", \"Site Collection Images\",\"Style Library\")\r\n\r\n$SiteCount = 1\r\n#Loop through each site collection\r\nForEach($Site in $CollectionsofSite)\r\n{\r\n#Display a Progress bar\r\nWrite-Progress -id 1 -Activity \"Processing Site Collections\" -Status \"Processing Site: $($Site.URL)' ($SiteCount of $($CollectionsofSite.Count))\" -PercentComplete (($SiteCount \/ $CollectionsofSite.Count) * 100)\r\n\r\n#Connect to the site\r\nConnect-PnPOnline -Url $Site.URL -Interactive\r\n\r\n#Get all document libraries\r\n$DocLibraries = Get-PnPList | Where-Object {$_.BaseType -eq \"DocumentLibrary\" -and $_.Hidden -eq $False -and $_.Title -notin $ExcludedAllLists -and $_.ItemCount -gt 0}\r\n\r\n$CounterforList = 1\r\n#Iterate through document libraries\r\nForEach ($List in $DocLibraries)\r\n{\r\n$global:counter = 0\r\n$FileData = @()\r\n\r\nWrite-Progress -id 2 -ParentId 1 -Activity \"Processing Document Libraries\" -Status \"Processing Document Library: $($List.Title)' ($CounterforList of $($DocLibraries.Count))\" -PercentComplete (($CounterforList \/ $DocLibraries.Count) * 100)\r\n\r\n#Get All Files of the library with size &gt; 100MB\r\n$Files = Get-PnPListItem -List $List -Fields FileLeafRef,FileRef,SMTotalFileStreamSize -PageSize 500 -ScriptBlock { Param($items) $global:counter += $items.Count; Write-Progress -Id 3 -parentId 2 -PercentComplete ($global:Counter \/ ($List.ItemCount) * 100) -Activity \"Getting List Items of '$($List.Title)'\" -Status \"Processing Items $global:Counter to $($List.ItemCount)\";} | Where {($_.FileSystemObjectType -eq \"File\") -and ($_.FieldValues.SMTotalFileStreamSize\/1MB -gt 100)}\r\n\r\n#Collect data from each files\r\nForEach ($File in $Files)\r\n{\r\n$FileData += [PSCustomObject][ordered]@{\r\nLibrary = $List.Title\r\nFileName = $File.FieldValues.FileLeafRef\r\nURL = $File.FieldValues.FileRef\r\nSize = [math]::Round(($File.FieldValues.SMTotalFileStreamSize\/1MB),2)\r\n}\r\n}\r\n\r\n#Export Files data to CSV File\r\n$FileData | Sort-object Size -Descending\r\n$FileData | Export-Csv -Path $FilePathinCSV -NoTypeInformation -Append\r\n$CounterforList++\r\n#Write-Progress -Activity \"Completed Processing List $($List.Title)\" -Completed -id 2\r\n\r\n}\r\n$SiteCount++\r\n}<\/pre>\n<h3 id=\"6\">Find Large Files in SharePoint Along with their Version History Size<\/h3>\n<p style=\"text-align: justify;\">Get the data of all the files of a document library that exceeds the specific size limit along with their version history sizes.<\/p>\n<pre>#Parameters\r\n$URLofSite = \"enter URL\u201d\r\n$ListName = \"Documents\"\r\n$CSVPath = \"C:\\Temp\\FundLargeFilesRpt.csv\"\r\n$MinSizeofFile = 100 #100 MB\r\n\r\n#Connect to PnP Online\r\nConnect-PnPOnline -Url $URLofSite -Interactive\r\n\r\n#Get the Document Library\r\n$List = Get-PnPList -Identity $ListName\r\n\r\n$global:counter=0\r\n$ListItemCounter = $List.ItemCount\r\n#Get All Items from the List\r\n$ListAlIItems = Get-PnPListALLItem -List $ListName -Fields FileRef, SMTotalFileStreamSize, SMTotalSize,_UIVersionString -PageSize 2000 -ScriptBlock { Param($items) $global:counter += $items.Count; Write-Progress `\r\n-PercentComplete ($global:Counter \/ ($ListItemCounter) * 100) -Activity \"Getting Files of '$($List.Title)'\" `\r\n-Status \"Processing Files $global:Counter of $($ListItemCounter)\";} | Where {($_.FileSystemObjectType -eq \"File\")}\r\nWrite-Progress -Activity \"Completed Retrieving Files!\" -Completed\r\n\r\n$FileData = @()\r\n$CheckItemCount = 1\r\n$TotalFiles = $ListALLItems.count\r\n#Collect data from each files\r\nForEach ($Item in $ListItems)\r\n{\r\n#Display a Progress bar\r\nWrite-Progress -Activity \"Processing Files ($CheckItemCount of $TotalFiles)\" -Status \"Processing File: $($Item.FieldValues.FileRef)'\" -PercentComplete (($CheckItemCount \/ $TotalFiles) * 100)\r\n\r\nIf (($Item.FieldValues.SMTotalSize.LookupId\/1MB) -gt $MinSizeofFile)\r\n{\r\nwrite-host $Item.FieldValues.FileRef\r\n$FileData += [PSCustomObject][ordered]@{\r\nFileName = $Item.FieldValues.FileLeafRef\r\nURL = $Item.FieldValues.FileRef\r\nCreated = $Item.FieldValues.Created\r\nModified = $Item.FieldValues.Modified\r\nFileSize = [math]::Round(($Item.FieldValues.SMTotalFileStreamSize\/1MB),2)\r\nTotalSize = [math]::Round(($Item.FieldValues.SMTotalSize.LookupId\/1MB),2)\r\nLastVersion = $Item.FieldValues._UIVersionString\r\n}\r\n}\r\n$CheckItemCount++\r\n}\r\n#Export Files data to CSV File\r\n$FileData | Export-Csv -Path $CSVPath -NoTypeInformation<\/pre>\n<p style=\"text-align: justify;\">After finding the large files in your SharePoint tenant. Now you can use the <a href=\"https:\/\/www.systools.in\/products\/sharepoint-to-sharepoint\/\" target=\"_blank\" rel=\"noopener\"><strong>Expert\u2019s Handpicked SharePoint Migration Tool<\/strong><\/a> to move them to another site.<\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745; color: #fff !important;\" href=\"https:\/\/systoolskart.com\/download\/SYS1S6P6O\/29\" rel=\"nofollow\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/systoolskart.com\/buy\/SYS1S6P6O\/29\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\n<p style=\"text-align: justify;\">By using this tool, you can easily <a href=\"https:\/\/www.systools.in\/blog\/copy-document-library-from-one-site-to-another\/\" target=\"_blank\" rel=\"noopener\"><strong>copy document library from one site to another<\/strong><\/a>. Due to this, you do not need to delete them, and managing the small-sized files in SharePoint also becomes easier for you.<\/p>\n<h4 id=\"7\">Final Words<\/h4>\n<p style=\"text-align: justify;\">In this comprehensive write-up, we have explained the different methods to find large files in SharePoint Online. You can pick any of the methods that can fulfill your requirements. Now you can easily optimize your SharePoint environment by knowing the large files. In addition, we have also elaborated a solution to simplify the management of SharePoint without deleting the large files.<\/p>\n<h4>Frequently Asked Questions<\/h4>\n<p><strong>Q1. How do I find all the files that consume larger space in SharePoint?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>A &#8211;<\/strong> To find large files and their storage in SharePoint, you can execute the below steps.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open the SharePoint site collection.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now navigate to the site settings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Launch the Storage metrics.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Now analyze the storage metric of the site and filter out the files that are consuming larger space in your SharePoint account.<\/span><\/li>\n<\/ol>\n<p><strong>Q2. Can I use PowerShell commands to search for large files in SharePoint?<\/strong><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><strong>A &#8211;<\/strong> Yes, you can execute the PowerShell commands to identify the large files. But make sure you have expertise in the PowerShell commands. Because the wrong execution of the PowerShell command can lead you data loss or unexpected outcomes.<\/span><\/p>\n<p><strong>Q3. How can I find files larger than 9 MB in SharePoint?<\/strong><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><strong>A &#8211;<\/strong> If you know the exact size of the files that you are looking for, then you can directly search for the: <\/span><span style=\"font-weight: 400;\">Size &gt; 9000000.<\/span><\/p>\n<p><strong>Q4. Is it possible to find out if the PDF files have more than 6 MB of storage?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\"><strong>A &#8211;<\/strong> Yes, you can use the expression as: Size &gt; 600000 AND filetype:pdf.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- If you are searching for an easy way to find large files in SharePoint Online. Then you are exactly where you need to be. Here we will discuss what <\/p>\n","protected":false},"author":6,"featured_media":4358,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[360],"class_list":["post-4357","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-online"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Find Large Files in SharePoint? A Step By Step Guide<\/title>\n<meta name=\"description\" content=\"Learn how to find large files in SharePoint Online. 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