{"id":3602,"date":"2024-12-16T12:10:01","date_gmt":"2024-12-16T12:10:01","guid":{"rendered":"https:\/\/www.systools.in\/blog\/?p=3602"},"modified":"2024-12-17T12:29:22","modified_gmt":"2024-12-17T12:29:22","slug":"migrate-ms-teams-from-one-tenant-to-another","status":"publish","type":"post","link":"https:\/\/www.systools.in\/blog\/migrate-ms-teams-from-one-tenant-to-another\/","title":{"rendered":"How to Migrate MS Teams from One Tenant to Another &#8211; 2 Ways Explained"},"content":{"rendered":"<blockquote>\n<p style=\"text-align: justify;\"><b>Summary: <\/b><span style=\"font-weight: 400;\">In this write-up, we are going to cover one of the most asked Office 365 user queries i.e. \u201cHow to Migrate MS Teams from one tenant to another?\u201d Go through this guide, you will find two ways that you can use to perform this task safely.<\/span><\/p>\n<\/blockquote>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Microsoft 365 stands out as a favored business productivity suite globally. Its suite of products, notably MS Teams, excels as a premier collaborative platform for internal business communication. Nevertheless, during events such as mergers, acquisitions, or rebranding, the challenge arises when transferring data within Microsoft Teams. Users often encounter complexities when they try to migrate Teams from One tenant to another.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Why do Office 365 users find it difficult they move their Teams data? What could be the possible reasons behind it? More importantly, is there any solution to make the process easier? Let\u2019s find answers to all the above questions by referring to this technical guide.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To begin with, the main reason behind the data migration complexity is the storage structure of MS Teams. So, first, let\u2019s understand the Teams architecture.<\/span><\/p>\n<blockquote><p><strong>Table of Content<\/strong><\/p>\n<ul>\n<li><a class=\"scroll\" href=\"#1\">How Are Microsoft Teams Storage Allocated?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#2\">Possible Challenges in Migrating Teams\u00a0<\/a><\/li>\n<li><a class=\"scroll\" href=\"#3\">How to Migrate Microsoft Teams Manually?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#4\">Most Reliable &amp; Secure Way for Teams Migration<\/a><\/li>\n<li><a class=\"scroll\" href=\"#5\">Conclusion<\/a><\/li>\n<\/ul>\n<\/blockquote>\n<h2 id=\"1\">How Are Microsoft Teams Storage Allocated?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Microsoft Teams is built on Office 365 groups, Microsoft Graph, and the same enterprise-level security, compliance, and manageability as the rest of Office 365.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">So, when you create a Teams, the following also get created.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">New Microsoft 365 group<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SharePoint online site and document library<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In some cases, Exchange Online Shared mailbox and calendar<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">OneNote notebook<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other Microsoft 365 apps such as Planner and Power BI<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You may notice that Teams is heavily integrated with many of the other products. So, for some items such as chat conversations and images stored, MS Teams uses specific Azure blob, SQL tables, and queue storage. Collectively, it\u2019s called MS Teams substrate.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To get a clear picture of how Teams handles its storage, you can have a look at the below table.<\/span><\/p>\n<table class=\"table table-bordered\">\n<tbody>\n<tr>\n<th>Teams Data<\/th>\n<th>Storage Location &amp; Remarks<\/th>\n<\/tr>\n<tr>\n<td>Channel conversations<\/td>\n<td>Stores a copy in the Exchange group mailbox<\/td>\n<\/tr>\n<tr>\n<td>Files shared during channel conversations<\/td>\n<td>SharePoint site is created for each team <span style=\"font-weight: 400;\">and <\/span>document library is created for each channel. And, files are stored here.<\/td>\n<\/tr>\n<tr>\n<td>Emails sent to the channel<\/td>\n<td>When an email is sent to the channel email, it is stored in a folder called Email messages within the channel document directory.<\/td>\n<\/tr>\n<tr>\n<td>One on One <span style=\"font-weight: 400;\">and <\/span>Group chats<\/td>\n<td>Stored in a hidden folder within the user mailbox which you can access via eDiscovery.<\/td>\n<\/tr>\n<tr>\n<td>Files shared in 1:1 <span style=\"font-weight: 400;\">and <\/span>group chats<\/td>\n<td>Stored in a folder called Microsoft Teams Chat Files in users\u2019 OneDrive for Business.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Apart from storage allocation for Teams, some other factors are there that pose challenges during the data migration.<\/span><\/p>\n<h2 id=\"2\">Possible Challenges in Migrating Teams from One Tenant to Another<\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, the variations in Microsoft Teams <\/span><b>APIs <\/b><span style=\"font-weight: 400;\">sometimes create issues while retrieving channel chat data.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Since Teams is built on Microsoft 365 groups, when you try to move a dynamic group\u2019s data to other Teams, it converts into static groups at times.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Not to mention, the configuration of Teams settings at the destination becomes tricky. And, if done wrong then there\u2019s a high chance of data loss during the migration.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Now that you know why it becomes a daunting task to perform the migration.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Despite all the challenges, there are some ways that you can move data from one MS Teams to another. You can either use the manual method to perform this task or you can use the automated software. Let\u2019s discuss it step by step.<\/span><\/p>\n<h3 id=\"3\">How to Migrate Microsoft Teams from One Tenant to Another Manually?<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As the admin, you\u2019ll manage and migrate the Teams content and it includes multiple steps. Also, you need to do a lot of tedious work to carry out the migration. It is recommended to go through the <a href=\"https:\/\/www.systools.in\/blog\/microsoft-teams-migration-checklist\/\" target=\"_blank\" rel=\"noopener\">Teams migration checklist<\/a>, before getting into the migration.\u00a0<\/span><\/p>\n<blockquote><p><b>Here are the steps you need to follow &#8211;<\/b><\/p>\n<ul>\n<li aria-level=\"1\"><b>Step 1. Re-establish the Teams at the Destination<\/b><\/li>\n<li aria-level=\"1\"><b>Step 2. Add The Users and Assign Permissions<\/b><\/li>\n<li aria-level=\"1\"><b>Step 3. Export Contents of linked SharePoint Team Site &amp; Import to Target\u00a0<\/b><\/li>\n<li aria-level=\"1\"><b>Step 4. Export\/import Teams Chat History<\/b><\/li>\n<\/ul>\n<\/blockquote>\n<p><span style=\"font-weight: 400;\">Let\u2019s discuss it in detail.<\/span><\/p>\n<h4>Step 1. Re-establish the Teams at the Destination<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">This step makes sure that all the contents of Teams have a specific destination when get migrated. So, this is the first step you can\u2019t skip.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For reconstructing Teams at the destination, re-create the structure of the source Team including channels and other tabs one by one. It may seem like a time-consuming process but, you need to follow this step for manually migrating Teams data.<\/span><\/li>\n<\/ul>\n<h4>Step 2. Add Users and Assign Permissions<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After creating the new Teams environment for the users, now you need to accommodate the valid users by adding them and assigning required permissions.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The idea of doing this step is to invite users to join the same Teams they were members of in the old Teams environment.<\/span><\/li>\n<\/ul>\n<h4>Step 3. Export the contents of the linked SharePoint Team Site and import them to the Destination<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Since you are transferring data between Teams, simply the concept of \u2018copy and move\u2019 won\u2019t work here.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">So, to perform the migration, you have to download the SharePoint content from the source tenant manually. Then again, upload the downloaded data to the destination Teams.<\/span><\/li>\n<\/ul>\n<h4>Step 4. Export\/Import Teams Chat History<\/h4>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">As you know the group chat and the channel chat conversation reside in each team\u2019s Exchange mailbox. While migrating the same you need to use PowerShell commands.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To run the PowerShell scripts, you need to first connect to Exchange Online PowerShell.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Then, verify Team chat content and group mailbox by following the below PowerShell command.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get-mailbox -GroupMailbox | select Displayname, WindowsEmailAddress<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After that, you need to go to the Security &amp; Compliance center and export each Team\u2019s chat history to the destination.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">By looking at the manual approach, you can say that the entire process is exhausting and very time-consuming. Additionally, it still does not ensure a complete data transfer. So, why bother with all the hassle when you can automate and, make it simpler with the help of an automated tool? Without further ado, let\u2019s discuss the tool in more detail.<\/span><\/p>\n<h3 id=\"4\">Most Reliable &amp; Secure Way to Migrate MS Teams from One Tenant to Another<\/h3>\n<p><span style=\"font-weight: 400;\">Unfortunately, Microsoft has not come up with a direct solution to migrate all the content of Teams to another Teams platform yet. But, it\u2019s possible to migrate some elements such as files, teams, groups, channel chats, etc. either manually or automate the migration process by taking the help of the professional software <\/span><a href=\"https:\/\/www.systools.in\/products\/teams-migrator\/\" target=\"_blank\" rel=\"noopener\"><b>SysTools Microsoft Teams Migration<\/b><\/a> <span style=\"font-weight: 400;\">Tool.<\/span><\/p>\n<h3>Automatically Migrate Teams from One Tenant to Another Using The Tried &amp; Tested Software<\/h3>\n<p><span style=\"font-weight: 400;\">The best part of this tool is that it doesn\u2019t involve any complicated PowerShell scripts. The interface of the tool is user-friendly and the steps are really simple to carry out.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s go through the steps in detail.<\/span><\/p>\n<p><b>Step 1. <\/b><span style=\"font-weight: 400;\">Download the migration software by clicking on the Download Now button and launch it on your device.<\/span><\/p>\n<p class=\"text-center mr-2\"><a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #28a745; color: #fff !important;\" href=\"https:\/\/systoolskart.com\/download\/SYS3S9M6T\/29\" rel=\"nofollow\" data-abc=\"true\"> Download Now<\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/systoolskart.com\/buy\/SYS3S9M6T\/29\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" data-abc=\"true\">Purchase Now<\/a><\/p>\n<p><b>Step 2. <\/b><span style=\"font-weight: 400;\">Select the Source and Destination as Office 365 and don\u2019t forget to click on the \u2018Teams\u2019 checkbox.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/teams\/migrator\/main-screen.png\" alt=\"step1 software interface\" width=\"1920\" height=\"1031\" \/><\/p>\n<p><b>Step 3. <\/b><span style=\"font-weight: 400;\">Provide valid Admin Email and Application IDs for both Source and Destination. Then, verify all the required permissions by clicking on \u2018Validate\u2019.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/teams\/migrator\/source-account-validation.png\" alt=\"provide admin credentials\" width=\"1920\" height=\"1032\" \/><\/p>\n<p><b>Step 4. <\/b><span style=\"font-weight: 400;\">\u00a0Now, fetch the Source users by selecting either \u2018Fetch Users\u2019, \u2018Import Users\u2019, or \u2018Download Template\u2019.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/teams\/migrator\/users-window.png\" alt=\"add users\" width=\"1440\" height=\"860\" \/><\/p>\n<p><b>Step 5. <\/b><span style=\"font-weight: 400;\">\u00a0After that, map the Source and destination users, and validate the permissions once again.<\/span><\/p>\n<p><b>Step 6.<\/b><span style=\"font-weight: 400;\"> Now, you need to specify the Teams using either \u2018Fetch Teams\u2019, \u2018Import Teams\u2019, or \u2018Download template\u2019 options. Then, map them with the Destination Team, and verify the permissions by pressing the \u2018Validate\u2019 button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/teams\/migrator\/teams-list.png\" alt=\"teams validation\" width=\"1440\" height=\"860\" \/><\/p>\n<p><b>Step 7. <\/b><span style=\"font-weight: 400;\">\u00a0Finally, click on the \u2018Start Migration\u2019 button to migrate Teams from one tenant to another.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/teams\/migrator\/migration-in-progress.png\" alt=\"start migration\" width=\"1440\" height=\"900\" \/><\/p>\n<h3 id=\"5\">Conclusion<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Data migration, particularly when involving the transfer of Teams from one tenant to another, presents a notably intricate challenge. The process becomes especially cumbersome when one attempts to undertake it manually, as the benefits do not outweigh the substantial effort required. Additionally, manual migration introduces a significant risk of data loss, making it a less-than-ideal approach.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Hence, the purpose of this article is to elucidate a comprehensive and convenient solution for users confronted with the necessity to migrate Teams between tenants. Hence, it is suggested to use the above-mentioned utility over the manual procedure.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: In this write-up, we are going to cover one of the most asked Office 365 user queries i.e. \u201cHow to Migrate MS Teams from one tenant to another?\u201d Go <\/p>\n","protected":false},"author":8,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[356],"class_list":["post-3602","post","type-post","status-publish","format-standard","hentry","category-microsoft-teams"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Migrate MS Teams from one Tenant to Another - A Detailed Guide<\/title>\n<meta name=\"description\" content=\"Learn how to migrate MS Teams from one tenant to another safely. 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