{"id":1474,"date":"2025-09-23T05:14:00","date_gmt":"2025-09-23T05:14:00","guid":{"rendered":"https:\/\/www.systools.in\/blog\/?p=1474"},"modified":"2025-09-24T14:29:40","modified_gmt":"2025-09-24T14:29:40","slug":"split-outlook-archive-by-year","status":"publish","type":"post","link":"https:\/\/www.systools.in\/blog\/split-outlook-archive-by-year\/","title":{"rendered":"How to Split PST by Year &#038; Date? Best Techniques"},"content":{"rendered":"<p>Are you also frustrated with your large Outlook PST file, which contains years of data, and want to split PST by year and date to manage data properly? Then you are not alone; multiple users are looking for the same. This write-up is going to explain the best and possible methods to split Outlook archive file by Year and Date with proper and complete information.<\/p>\n<p>Outlook email client is a popular choice of experts and normal users to manage emails, contacts, calendar, and other personal and professional data. And it generates PST format, which stores the complete data of the Outlook profile. There are two types of PST files: ANSI (old) and UNICODE (new), and both types can store a limited amount of data, which depends on the version:<\/p>\n<p>If your Outlook PST contains the old emails and other items that are important to you, but you can\u2019t store them for a long time due to storage issues, then splitting the PST file by Year and date is the best option.<\/p>\n<p>And here we have explained both possible manual and expert solutions to split PST by Year and date. Before choosing any method, let\u2019s understand how it impacts your daily tasks and work.<\/p>\n<div class=\"card mb-5 bg-menu\">\n<div class=\"card-header text-center fw-bold\">Table of Contents <button class=\"btn-toc\" type=\"button\" data-bs-toggle=\"collapse\" data-bs-target=\"#toc\">Hide<\/button><\/div>\n<div id=\"toc\" class=\"card-body collapse show\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li style=\"list-style-type: none;\">\n<ol>\n<li><a class=\"scroll\" href=\"#need\">Why Do You Need to Split Outlook Archive File by Year?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#how\">How to Split PST by Year and Date?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#archive\">#1: Archive Feature in Outlook<\/a><\/li>\n<li><a class=\"scroll\" href=\"#import\">#2: Import &amp; Export Wizard<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<ol>\n<li><a class=\"scroll\" href=\"#points\">Points to Keep in Mind Before<\/a><\/li>\n<li><a class=\"scroll\" href=\"#tool\">#3: Automated Way to Split PST by Year &amp; Date without Outlook<\/a><\/li>\n<li><a class=\"scroll\" href=\"#step\">How to Split PST File by Year and Date? Tool\u2019s Step<\/a><\/li>\n<li><a class=\"scroll\" href=\"#why\">Why Only This Solution to Split Outlook PST by Date and Year?<\/a><\/li>\n<li><a class=\"scroll\" href=\"#conclusion\">Time to Say Bye<\/a><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/div>\n<\/div>\n<div class=\"alert alert-warning\">\n<h2 id=\"need\" class=\"my-3\">Why Do You Need to Split Outlook Archive File by Year?<\/h2>\n<ul>\n<li>If your data file crosses the set limit of storing data, then your file becomes corrupted and damaged. This is the basic and major issue of large data files.<\/li>\n<li>Also, your Outlook performance slows slow and the features like search will take ages to find any item or email.<\/li>\n<li>Containing emails from years makes your Outlook mailbox cluttered and unmanaged, so splitting them by year and date makes your mailbox manageable.<\/li>\n<li>Your Outlook keeps crashing and freezing while performing any task.<\/li>\n<\/ul>\n<\/div>\n<h2 id=\"how\" class=\"my-3\">How to Split PST by Year and Date?<\/h2>\n<p><strong>Archive feature and the Import &amp; Export wizard<\/strong> are the only manual methods to <strong>manage your large data files by year and date<\/strong>. And in case you haven\u2019t installed the Outlook file, then we have suggested an alternate and automated solution to split Outlook PST file by year and date. Both techniques are described below in detail:<\/p>\n<p id=\"archive\" class=\"h4 my-3\"><strong>#1: Archive Feature in Outlook<\/strong><\/p>\n<ol>\n<li>Open your Outlook account.<\/li>\n<li>Head to the <strong>\u201cInfo\u201d<\/strong> &gt;&gt; <strong>\u201cTools\u201d<\/strong> &gt;&gt; <strong>\u201cClean Up Old Items\u201d<\/strong> from the <strong>\u201cFile\u201d<\/strong> tab.<\/li>\n<li>Now, select the folder that you want to archive.<\/li>\n<li>After that, choose the <strong>\u201cArchive this folder and all subfolders\u201d<\/strong> option.<\/li>\n<li>Now set the date filter under <strong>\u201cArchive Items Older than\u201d<\/strong>.<\/li>\n<li>And then select the location to save the new PST file.<\/li>\n<li>Now repeat the same process for each year folder.<\/li>\n<\/ol>\n<h3 id=\"import\" class=\"my-3\">#2: Import &amp; Export Wizard to Split PST by Year &amp; Date<\/h3>\n<ol>\n<li>Launch your Outlook application.<\/li>\n<li>Select the <strong>\u201cOpen &amp; Export\u201d<\/strong> &gt;&gt; <strong>\u201cImport\/Export\u201d<\/strong> from the <strong>\u201cFile\u201d<\/strong> tab.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2023\/01\/01-import-and-export-option.webp\" alt=\"file tab\" width=\"515\" height=\"409\" \/><\/p>\n<\/li>\n<li>Choose the <strong>\u201cExport to a File\u201d<\/strong> &gt;&gt; <strong>\u201cOutlook Data File (.pst)\u201d<\/strong> option.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2023\/01\/02-export-to-file-1.webp\" alt=\"outlook data file\" width=\"452\" height=\"350\" \/><\/p>\n<\/li>\n<li>Choose the folder that you want to export.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2023\/01\/04-select-folder.webp\" alt=\"choose the folder\" width=\"449\" height=\"342\" \/><\/p>\n<\/li>\n<li>Select the <strong>\u201cFilter\u201d<\/strong> under <strong>\u201cAdvanced or More Choices\u201d<\/strong> and set the date and year according to your choice.<\/li>\n<li>And then save the file after selecting the location.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.systools.in\/blog\/wp-content\/uploads\/2023\/01\/05-choose-browse.webp\" alt=\"set filter\" width=\"443\" height=\"345\" \/><\/p>\n<\/li>\n<li>Repeat the same procedure again and again for each file.<\/li>\n<\/ol>\n<h3 id=\"points\" class=\"my-3\">Points to Keep in Mind Before Choosing Any Manual Technique<\/h3>\n<ul>\n<li>Your Outlook application must be installed and connected to the proper account.<\/li>\n<li>These methods can\u2019t split PST by Year and date in bulk, so you have to follow the same process again and again for each file.<\/li>\n<li>Multiple steps make the procedure more tedious and lengthier.<\/li>\n<li>This method will not support large PST files, because there is a high chance that your Outlook will crash or freeze.<\/li>\n<\/ul>\n<div class=\"alert alert-info\">\n<h3 id=\"tool\" class=\"my-3\">#3: Automated Way to Split PST by Year &amp; Date without Outlook<\/h3>\n<p>If you are facing the same drawbacks with manual methods or don\u2019t want to install the Outlook application or have an older PST version that is not supported by the current Outlook version, then go for the <strong>SysTools <a href=\"https:\/\/www.systools.in\/products\/pst-split\/\" target=\"_blank\" rel=\"noopener\">PST Splitter Tool<\/a><\/strong>.<\/p>\n<p>This is the only and direct way to split Outlook PST file by year and date without losing any information from the data file. One of the best parts is that it supports all sizes of Outlook data files without any limitation. More features and settings are given in the upcoming paragraphs with proper working steps:<\/p>\n<p>Download the free trial edition to use the software before going for the paid version.<\/p>\n<p class=\"my-3\" style=\"text-align: center;\"><a class=\"btn btn-success btn-lg btn-md-block text-white\" href=\"https:\/\/www.systools.in\/download\/SYS1P0S2T\/29\" rel=\"nofollow\"> Download Now <\/a> <a class=\"btn btn-lg btn-md-block text-white\" style=\"background: #ff6800; color: #fff !important;\" href=\"https:\/\/www.systools.in\/buy\/SYS1P0S2T\/29\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" data-darkreader-inline-bgimage=\"\" data-darkreader-inline-bgcolor=\"\" data-darkreader-inline-color=\"\"> Purchase Now<\/a><\/p>\n<\/div>\n<h4 id=\"step\" class=\"my-3\">How to Split PST File by Year and Date? Tool\u2019s Step<\/h4>\n<ol>\n<li>Download and install the given tool and add your PST files and folders as per your choice.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-2.webp\" alt=\"split pst by year and date tool\" width=\"796\" height=\"612\" \/><\/p>\n<\/li>\n<li>Locate the path of your large PST file from the machine and choose the <strong>\u201cOpen\u201d<\/strong> icon to upload it.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-3.webp\" alt=\"locate the path\" width=\"797\" height=\"613\" \/><\/p>\n<\/li>\n<li>Browse the location to save the resultant data file using the <strong>\u201cBrowse\u201d<\/strong> button and then the <strong>\u201cNext\u201d<\/strong> button.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-v7-8.webp\" alt=\"save the resultant data file\" width=\"795\" height=\"612\" \/><\/p>\n<\/li>\n<li>Select the required files and folders, and then choose the <strong>\u201cSplit Option\u201d<\/strong> as <strong>\u201cSplit PST by Year or Date\u201d<\/strong> as per the requirement.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-year-v7-1.webp\" alt=\"required files and folders\" width=\"796\" height=\"611\" \/><\/p>\n<\/li>\n<li>After that, select the <strong>\u201cFrom\u201d<\/strong> and <strong>\u201cTo\u201d<\/strong> year or date range as per your choice.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-year-v7-2.webp\" alt=\"year or date range\" width=\"796\" height=\"612\" \/><\/p>\n<\/li>\n<li>Select the <strong>\u201cNext\u201d<\/strong> button for a quick summary of what you have selected.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-year-v7-3.webp\" alt=\"quick summary\" width=\"797\" height=\"614\" \/><\/p>\n<\/li>\n<li>Again, choose the <strong>\u201cNext\u201d<\/strong> icon to start the live process of splitting by year and date.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-year-v7-4.webp\" alt=\"splitting by year and date\" width=\"800\" height=\"615\" \/><\/p>\n<\/li>\n<li>After that confirmation, hit the <strong>\u201cOK\u201d<\/strong> button to finish the process.\n<p class=\"my-2\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/systoolskart.com\/imgp\/split-pst\/split-by-year-v7-5.webp\" alt=\"finish the process\" width=\"514\" height=\"147\" \/><\/p>\n<\/li>\n<\/ol>\n<p>And you will get the output file to the selected location successfully.<\/p>\n<div class=\"alert alert-warning\">\n<h4 id=\"why\" class=\"my-3\">Why Only This Solution to Split Outlook PST by Date and Year?<\/h4>\n<p>This software provides very different and advanced features and settings, which make it more powerful and the first choice of all users, so here are some capabilities.<\/p>\n<ul>\n<li>This amazing tool is capable of supporting all PST files exported by any Outlook version 2021, 2019, 2016, 2013, 2010, and older versions.<\/li>\n<li>It has the power to split Outlook PST by year, date, folder, size, Email ID, category, sender, and subject.<\/li>\n<li>Also, it maintains the folder hierarchy and email components during the process, including email header and body details, and the same for other items.<\/li>\n<li>This software doesn\u2019t change anything in the original data file, which makes the original data safe and secure.<\/li>\n<li>Outlook installation is not required as a supportive tool, because it works independently.<\/li>\n<li>Users can easily split multiple PST in bulk without having any restrictions or limitations.<\/li>\n<\/ul>\n<\/div>\n<h4 id=\"conclusion\" class=\"my-3\">Time to Say Bye<\/h4>\n<p>We have resolved the most searched query by users how to split PST by year and date to manage data properly. If you are also one of them, then you are on the right page. We have used the Archive and Import &amp; Export feature of Outlook as manual ways, which are good options for those who have Outlook installed and one or two files to manage.<\/p>\n<p>In case you don\u2019t have Outlook and large multiple archive files, then go for the automated solution. This is the right and reliable way to split Outlook PST by date and year.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you also frustrated with your large Outlook PST file, which contains years of data, and want to split PST by year and date to manage data properly? Then you <\/p>\n","protected":false},"author":7,"featured_media":3503,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[214],"class_list":["post-1474","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Split PST by Year &amp; Date to Manage Large Outlook Data Files Easily<\/title>\n<meta name=\"description\" content=\"How to split PST by year and date range? This blog has the best manual and automatic ways to split large Outlook data files easily.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.systools.in\/blog\/split-outlook-archive-by-year\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"siddharth\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.systools.in\\\/blog\\\/split-outlook-archive-by-year\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.systools.in\\\/blog\\\/split-outlook-archive-by-year\\\/\"},\"author\":{\"name\":\"siddharth\",\"@id\":\"https:\\\/\\\/www.systools.in\\\/blog\\\/#\\\/schema\\\/person\\\/a719240fe0eff759b37c012b65b0f138\"},\"headline\":\"How to Split PST by Year &#038; Date? 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